Acceptance and Refusal of Authorisations Policy


Aim

To provide clear and transparent policies and procedures for authorisations which help employees and parents/guardians understand exactly what they need to do.

Implementation

To ensure children’s health and safety, and comply with the requirements of the National Law and Regulations and our policies and procedures, we will only allow the following activities to occur in respect of individual children if they are properly authorised in writing, dated and contain all information required under the National Regulations and service policies.

Activities Requiring Written Authorisation

The following activities require written and dated authorisations from parents/guardians on the enrolment form

  1. Giving a child first aid
  2. Seeking medical treatment for a child from a registered medical practitioner (includes doctors, dentists, pharmacists) hospital, ambulance service
  3. Transporting child by ambulance
  4. Allowing someone other than a parent/guardian to collect a child eg appointing authorised nominee

The following activities require written and dated authorisations from parents/guardians prior to the event

  1. Taking child on excursion
  2. Taking child on regular outing (required at least once every 12 months)
  3. Transporting child (other than on excursion)
  4. Taking child on regular transportation (required at least once every 12 months)
  5. Taking a child’s photograph
  6. Posting any child’s photo on the service’s social media account
  7. Disclosing a child’s personal information if not legally required or families would not expect the disclosure

Giving a child medication (which includes over-the-counter and therapeutic goods under the Therapeutic Goods Act 1989  like Panadol, sunscreen, nappy cream and insect repellent.) No authorisation is required to administer emergency asthma or anaphylaxis medication (eg asthma inhaler, Epipen) to a child in an emergency.

Activities Where We May Accept Verbal Authorisations

  1. Allowing someone other than a parent/guardian to collect a child Parents/guardians or authorised nominees may authorise another person to collect the child over the phone if they are unable to collect a child before the service closes. If employees or unsure whether the person calling is the child’s parent/guardian or authorised nominee, they will ring the  parent/guardian/authorised nominee to confirm. If a person unknown to educators is authorised verbally or in writing to collect the child, educators must adequately identify person before child is released. See Delivery and Collection of Children Policy for more information.
  2. In an emergency we accept verbal authorisations from medical professionals including doctors, paramedics, other relevant emergency personnel, and parents/guardians to give a child medication. No authorisation is required to administer emergency asthma or anaphylaxis medication (eg asthma inhaler, Epipen) to a child in an emergency.

The following section must be consistent with your Administration of Medication Policy and service practices in relation to whether or not you administer Over-the-Counter pain relief medication like Panadol. DELETE THIS SENTENCE AND IRRELEVANT PARAGRAPHS

Over-the-Counter Medication Pain Relief Medication

We do not accept written or verbal authorisations to administer Over-the-Counter pain relief medication like Panadol, Nurofen, Ibuprofen and paracetamol unless it has been prescribed by a medical practitioner, or authorised verbally in an emergency as outlined above. Pain relief medication may mask the symptoms of serious illnesses and our educators are not qualified medical professionals.

OR

Over-the-Counter Pain Relief Medication eg Panadol

Unless the child has a medical emergency, we only accept written authorisations to administer Over-the-Counter pain relief medication, including medication like Panadol, Nurofen, Ibuprofen and paracetamol. Where parents (or person they’ve authorised on the enrolment form) have not already authorised administration in writing the same day, we may agree to administer the pain relief medication after speaking with a parent (or person they’ve authorised on the enrolment form), but we must first receive written authorisation, for example via email, consistent with that below.

I, <insert name of parent or other authorised person> authorise the administration of <insert name of medication eg Panadol> to <insert child’s name> in line with the dosage and instructions accompanying the medication. I understand that pain relief medication may mask the symptoms of serious illnesses and that I’m advised to take my child to see a medical professional as soon as possible. If required by the Service, I, or another authorised person, will collect <insert child’s name> within <insert agreed timeframe>.

Refusing Authorisations

Employees will refuse an authorisation if it unreasonably risks the child’s safety, is not in line with our policies and procedures or is fraudulent. For example staff will refuse an authorisation in the following situations:

  • the authorisation is not (or does not appear to be) made by an authorised person
  • the authorisation does not comply with aspects of our policies and procedures eg medication is not in the original container, does not have the child’s name on it, has expired, has an illegible label or the authorised dosage does not match the doctor’s instructions
  • an authorised nominee, or person authorised by a parent/guardian or authorised nominee, does not  appear to be capable of safely collecting the child, or cannot be adequately identified.

For transparency and accuracy, if employees refuse an authorisation they will record the following information in the child’s file:

  • the details of the authorisation
  • why the authorisation was refused
  • actions taken eg parent/guardian asked to supply medication in original container.

Related Policies

Administration of Medication Policy

Delivery and Collection of Children Policy

Enrolment Policy

Excursion Policy

Family Law and Access Policy

Photography Policy

Privacy and Confidentiality Policy

Social Media Policy

Transport Policy

Tools

Authorisation – Activities Requiring

Authorisation – Excursion

Authorisation – Excursion Regular Outing

Authorisation – Insect Repellent

Authorisation – Nappy Cream

Authorisation – Photography

Authorisation – Regular Transportation

Authorisation – Sunscreen

Authorisation – Transportation

Enrolment – Form NSW

Enrolment  – Form NSW with Preferred Days

Medical – Medication Record ACECQA

Sources

National Quality Standard

2.2.1 Supervision – At all times, reasonable precautions and adequate supervision ensure children are protected from harm and hazard.

Education and Care Services National Law and Regulations

92 Medication record

93 Administration of medication

94 Exception to authorisation requirement – anaphylaxis or asthma emergency

99 Children leaving the education and care service

102 Authorisation for excursions

102D Authorisation for service to transport children

160 Child enrolment records to be kept by approved provider

161 Authorisations to be kept in enrolment record

168 Services must have policies and procedures

Review

The policy will be reviewed annually by the Approved Provider, Supervisors, Employees, Families and any committee members.

Reviewed : 10-20-2021
Date for next review : 10-20-2022