Emergencies – Risk Assessment Template Example

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Emergencies – Risk Assessment Template Example

 

Guide to Developing Your Emergency Management Plan, Victorian Department of Education and Training

Descriptors to accompany risk assessment template

Descriptor Description
Insignificant Minor injury requiring no first aid or peer support for stress/trauma event.
Minor Injury/ill health requiring first aid. Peer support for stress/trauma event.
Moderate Injury/ill health requiring medical attention.  Stress/trauma event requiring professional support.
Major Injury/ill health requiring hospital admission.  Stress/trauma event requiring ongoing clinical support.
Severe Fatality or permanent disability.  Stress/trauma event requiring extensive clinical support for multiple individuals.

 

 

Descriptor Description Indicative Frequency
Rare May never occur. Once in the next 10 years.
Unlikely Would be surprising if it occurred. Once in the next 5 years.
Possible May occur at some stage. Once in the next 3 years.
Likely Probably will occur (“no surprise”). At least once in the next year.
Almost Certain Expected to occur. Multiple times in the next year.

 

 

Consequence
Insignificant Minor Moderate Major Severe
Likelihood Almost Certain Medium High Extreme Extreme Extreme
Likely Medium Medium High Extreme Extreme
Possible Low Medium Medium High Extreme
Unlikely Low Low Medium Medium High
Rare Low Low Low Medium Medium

 

1. Identified Hazard 2. Description of Risk

 

3.    Current control measures implemented at our early childhood service 4.     Risk Rating 5. Treatments to be Implemented   6.     Revised Risk Rating after implementing Treatments
A

Consequence

B

Likelihood

C

Risk Level

A

Consequence

B

Likelihood

C

Risk

Level

Only include in your EMP those hazards that are applicable to your early childhood service

 

The examples provided below are not intended to be exhaustive.

Only include in this column those controls that have actually been implemented in your early childhood service.

 

If you choose to use any of the examples below, make sure the wording describes the situation in your workplace.

      Measures to be taken by our early childhood service to eliminate or reduce impact of the risk      
 

 

Bushfire

 

Probable Cause:

Identify the key cause/s e.g.:

  • Bushfire rapidly spreading from forest in close proximity to the facility.
  • Bushfire ignited by machinery operating on adjacent farm.

Probable Consequences:

Identify the key consequence/s e.g.:

  • Fatality and/or permanent disability from burns.
  • Serious injury from smoke inhalation.
  • Stress or psychological injury requiring extensive clinical support for multiple individuals.
 

  • Weekly check of safety equipment during bushfire season.
  • Liaison with local fire services regarding clearing trees, building safety prior to start of the bushfire season.
  • Check CFA website alerts during the bushfire season.
  • A business continuity plan is in place.
  • Conduct evacuation drills in Terms 1 and 4; conduct Shelter-In-Place drill in Term 1.
  • Working bees to clear and clean-up site are scheduled twice per year.
  • EMP is reviewed and socialised with staff before fire season.
  • Staff and parents aware of plan and understand their role within it.
  • Seek advice from the Approved Provider/Licensee, person with management control/Licensee representative.
Severe Unlikely High  

During an elevated fire danger period ensure a heightened state of readiness.  As appropriate, this will include:

  • Consult with local/District CFA to obtain advice on current bushfire conditions that could impact the facility.
  • Ensure lines of communication with relevant emergency services are available.
  • A staff member will regularly monitor CFA and Bureau of Meteorology websites, listen to ABC local radio and check the VicRoads website for road closures.
  • Consider cancelling staff travel during work hours.
  • Consider cancelling excursions.
  • Convene the IMT and consider other actions and confirm state of readiness.
Severe Rare Medium
Intruder  

Probable Cause:

Identify the key cause/s e.g.:

 

Unknown/known person entering the facility and demonstrating threatening behaviour  due to:

  • Police operation/siege, pursuit of an offender
  • Drug affected or mentally unstable person
  • Armed intruder
  • Custodial/Parent dispute.

Probable Consequences:

Identify the key consequence/s e.g.:

 

  • Physical and/or psychological harm to staff and/or children.
 

  • Secure/keypad entry into the early childhood service.
  • Visitors must report to service manager/reception and sign in using the Visitor Register.
  • Lockdown/lockout/ evacuation procedures are regularly practiced.
  • Procedures for responding to Intruder incident are readily accessible to staff in case of emergency.
  • Educators carry phone handset.
  • Values of mutual respect and acceptable parent behaviour policy are communicated and regularly reinforced e.g. at parent forums and in the newsletters.
  • Encouraging engagement of parents in the service’s activities.
  • In relation to court orders / custody papers:
    • the service maintains a register of current documents
    • parents are advised of the service’s relevant processes and duty of care to other children and staff.
Major Possible High  

  • The early childhood service will provide training for staff in managing aggressive people/diffusing tense situations.
  • Staff will share information on a ‘need to know’ basis concerning parent issues.
  • The service will develop a process and pre-determined actions to discretely alert others of an intruder.
  • Reception staff will be trained to manage intruders on the facility’s grounds.
  • Where staff feel the need for support in arranged meetings with parent/s:
    • two staff will attend where possible
    • staff will use a signal to obtain support from another staff member
    • an appropriate room will be selected for meetings where possible e.g. one with two exit points.
  • Where necessary, the service will seek legal advice regarding obtaining a trespass order for parents who use threatening behaviour.
  • If there is an escalation of Intruder incidents, the service will consider:
    • liaising with local police to arrange a prompt response to any call for assistance
    • installing distress button in reception/meeting rooms
    • seeking advice from police, auspice body/service management and in exceptional circumstances, advice on engaging a security guard on an ad hoc basis
    • installing CCTV.
Moderate Possible Medium

Grassfire
 

Probable Cause:

Identify the key cause/s e.g.:

 

A grassfire in the locality resulting from nearby:

  • Unmanaged  vegetation in forest
  • Farmland
  • Vacant property
  • Managed vegetation in parkland.

Probable Consequences:

Identify key consequence/s e.g.:

  • Risk of death/injury from:
    • burns
    • smoke inhalation.
  • Risk of psychological injury.
 

  • Liaise with local fire services regarding clearing trees, building safety and so on.
  • Check CFA website, alerts during the bushfire season.
  • Schedule and practice shelter-in-place drills in Terms 1 and 4.
  • A business continuity plan is in place.
 

 

Building Fire

 

Probable Cause:

Identify the key cause/s e.g.:

A building fire resulting from:

  • Stored chemicals such as cleaning fluids.
  • Exploding gas tank.
  • Faulty electrical wiring.
  • Faulty electrical equipment.

Probable Consequences:

Identify the key consequence/s e.g.:

  • Risk of injury from burns or smoke inhalation.
 

  • Fire services equipment (fire hose reels, fire extinguishers, fire blankets, hydrants) is tested and tagged as per Australian Standards.
  • Test communication systems (PA system) on a regular basis.
  • A fire blanket (tested and tagged to Australian Standards) is available in all kitchen areas.
  • All electrical equipment is tested and tagged as per Australian Standards and that frayed leads, damaged equipment and so on. are disposed of in an appropriate manner.
  • A business continuity plan is in place.
 

Severe Weather Event

 

Probable Cause:

Identify the key cause/s e.g.:

 

A severe weather event could result from:

  • Electrical storm causing fire
  • High winds causing roof to collapse, limbs to fall from trees and airborne debris shattering windows
  • Rain inundation resulting in unsafe electrical wiring/loss of power and communications.

Probable Consequences:

Identify the key consequence/s e.g.:

:

  • Risk of injury or death.
 

  • Regular scheduled maintenance to roofs/gutters/drains to keep clear.
  • Liaison with SES/local government to identify potential local risks.
  • Contingency for storage of equipment/materials if necessary.
  • On the basis of weather forecast, secure loose objects in open areas e.g. play equipment and garbage bins
  • Communications tested.
  • Utility shut-off instructions/points are known
  • Back up communications and contact lists maintained in case power fails.
  • Condition of large trees regularly checked.
  • Shade sail structures regularly checked.
  • A business continuity plan is in place.
 

Riverine Flooding

 

Recent Flood History:

 

Cause:

River height reached..

Due to amount of rainfall

River peaked at …
metres following …
days of heavy rain in excess of ….mm

There was wide spread flooding in areas along the river/creek.

 

Impact on Facility/Local Area:

  • Areas/rooms affected/inundated and inaccessible to staff and children.
  • Roads were flooded/blocked to cars and buses for several hours preventing parents, children and staff getting to or leaving facility.
 

  • Ensure drains are clear through regular maintenance program.
  • Ensure EMP includes planning and response procedures for floods.
  • Liaise with SES/local government to identify potential risks.
  • Develop contingency for storage of equipment/materials off site or above historical flood levels if necessary.
  • Ensure business continuity plan in place if forced to relocate off site.
 

Earthquake

Probable Cause:

Identify the key cause/s e.g.:

  • Location of facility (e.g. Gippsland  fault line).
  • Earthquake de-stabilises/causes building to collapse.

Probable Consequences:

Identify the key consequence/s e.g.:

  • Risk of injury or death in extreme cases.
 

  • Provide training to staff and children in emergency response procedures during an earthquake.
  • A business continuity plan is in place.
 

Bomb/ Substance Threat

 

Probable Cause:

Identify the key cause/s e.g.:

 

Unknown or known person threatens facility with explosive device (including a chemical/substance threat).

Probable Consequences:

Identify the key consequence/s e.g.:

  • Risk of injury or death.
  • Risk of psychological injury to children, staff, visitors or contractors.
 

  • Locate Bomb/Substance Threat Phone Checklist next to phones.
  • Schedule and practice emergency evacuation drills on a regular basis.
  • Implement Bomb/Substance Threat response.
 

Pandemic

 

Probable Cause:

Identify the key cause/s e.g.:

  • Strain of influenza virus for which there is no vaccine available in Victoria.

Probable Consequences:

Identify the key consequence/s e.g.:

  • Risk to health and/or death in severe cases.
 

  • Basic hygiene measures are in place and posters are displayed at the beginning of flu season (April).
  • There is convenient access to water and liquid soap and/or alcohol-based sanitiser in all bathrooms.
  • Staff and children educated about covering their cough to prevent the spread of germs.
  • Implement Human Influenza Incident Pandemic response procedures as required.
Hazardous Substance Release (Inside and Outside Facility Grounds)  

Probable Cause:

Identify the key cause/s e.g.:

  • Fire or leak at nearby factory or house.
  • Road accident involving a vehicle transporting a hazardous substance.
  • Leaking fuel storage at facility.

Probable Consequences:

Identify the key consequence/s e.g.:

  • Risk of illness/death.
  • Implemented safe work procedures for handling chemicals.
  • Schedule and practice emergency evacuation drills on a regular basis.
  • Obtained Material Safety Data Sheets (MSDS) for all Dangerous Goods and Hazardous Substances on-site from the supplier or manufacturer.

·

Insert other identified hazards

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