Governance – Archive Register and Schedule OSHC

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Governance – Archive Register and Schedule OSHC

Record

Frequency

Retention period

Date can be destroyed

Date archived

Archived by

Date archived

Archived by

Date archived

Archived by

Child Care Subsidy records

Annually FY

For Family Assistance Law records, including Working with Children Checks, 7 years

For other prescribed records, 3 years after date record made

 

 

 

 

 

 

 

Children’s prescribed attendance records

Quarterly

3 years after last date attended

 

 

 

 

 

 

 

Children’s prescribed records: assessment records, medication records, enrolment records,

When leave service

3 years after last date attended

 

 

 

 

 

 

 

Children’s prescribed Illness/Incident records

Annually

Until child age 25

Until 7 years after child’s death at service

 

 

 

 

 

 

 

Cleaning schedules

Quarterly

N/A

 

 

 

 

 

 

 

Daily safety checks

Quarterly

N/A

 

 

 

 

 

 

 

Excursion checklists

Annually

N/A

 

 

 

 

 

 

 

Financial records eg budgets, receipts, invoices

Annually FY

N/A

 

 

 

 

 

 

 

Maintenance records

Annually

N/A

 

 

 

 

 

 

 

Menus

Quarterly

N/A

 

 

 

 

 

 

 

Newsletters

Annually

N/A

 

 

 

 

 

 

 

Occupancy information

Annually

N/A

 

 

 

 

 

 

 

Staff Meeting minutes

Annually

N/A

 

 

 

 

 

 

 

Staff/students/volunteer prescribed records: eg contact details, Child Protections Checks, qualifications, consents

When leave service

until the end of 3 years after staff last worked at service

 

 

 

 

 

 

 

Staff Rosters/timesheets

Quarterly

until the end of 3 years after staff last worked at service

 

 

 

 

 

 

 

WHS Checklists

Annually

N/A

 

 

 

 

 

 

 

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