Governance – Archive Register and Schedule
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Governance – Archive Register and Schedule
Record |
Frequency |
Retention period |
Date can be destroyed |
Date archived |
Archived by |
Date archived |
Archived by |
Date archived |
Archived by |
Child Care Subsidy records |
Annually FY |
For Family Assistance Law records, including Working with Children Checks, 7 years For other prescribed records, 3 years after date record made |
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Children’s prescribed attendance records |
Quarterly |
3 years after last date attended |
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Children’s prescribed records: assessment records, medication records, enrolment records, |
When leave service |
3 years after last date attended |
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Children’s prescribed Illness/Incident records |
Annually |
Until child age 25 Until 7 years after child’s death at service |
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Children’s sleep/eat/ toileting charts |
Quarterly |
N/A |
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Cleaning schedules |
Quarterly |
N/A |
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Daily safety checks |
Quarterly |
N/A |
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Excursion checklists |
Annually |
N/A |
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Financial records eg budgets, receipts, invoices |
Annually FY |
N/A |
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Maintenance records |
Annually |
N/A |
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Menus |
Quarterly |
N/A |
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Newsletters |
Annually |
N/A |
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Occupancy information |
Annually |
N/A |
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Staff Meeting minutes |
Annually |
N/A |
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Staff/students/volunteer prescribed records: eg contact details, Child Protections Checks, qualifications, consents |
When leave service |
until the end of 3 years after staff last worked at service |
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Staff Rosters/timesheets |
Quarterly |
until the end of 3 years after staff last worked at service |
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WHS Checklists |
Annually |
N/A |
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