Induction and Orientation for Relief Staff and Volunteers Procedure

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Induction and Orientation Procedure –Relief Staff and Volunteers

Tailor to suit time staff/volunteers spending at service and how familiar they are with the service practices, layout etc.

Following is based on staff spending 1 day at service

 

Give staff member/volunteer a copy of this document, and file original completed and signed document in their personal file.

Activity

NS/RL Initials

Staff  Initials

Job

 

 

use position description give clear instructions/expectations about duties/responsibilities

 

 

Policies and Procedures – Discuss with staff member/volunteer

 

 

Bullying, harassment and anti-discrimination policy ( these things illegal and  not tolerated)

 

 

Grievance policy/procedure

 

 

CCTV Policy/procedure

 

 

Nappy changing, toileting and handwashing procedures

 

 

Delivery and collection of children procedure

 

 

Incident, injury, trauma and illness procedures

 

 

Cleaning and hygiene procedures eg cleaning spills of bodily fluids, risks of exposure to these fluids, requirement to wear disposable gloves and what to do if accidentally exposed, kitchen and laundry procedures

 

 

Workplace injury reporting procedures

 

 

Child protection policy/procedure and indicators

 

 

Administration of medication procedures

 

 

Infectious Diseases Policy and procedures for children who become unwell or arrive unwell

 

 

Emergency response procedures including evacuation plan and meeting points

 

 

Sun safety and water safety procedures

 

 

Tobacco, Drug and Alcohol Policy

 

 

Behaviour management strategies, responsibilities for stopping a child immediately where they may hurt another child, use inappropriate language or destroy equipment

 

 

Immunisation Policy and immunisation recommendations for staff (provide copy) and update immunisation register

 

 

Sleep, Rest, Relaxation and Clothing Policy and safe sleep practices

 

 

Photography Policy

 

 

Social Media and Technology Usage Policy including rules about personal calls

 

 

Privacy and Confidentiality Policy

 

 

Code of conduct

 

 

Advise what must never happen eg leave children alone, use personal phone or camera in room, stand around not interacting with children, ignore a parent, discuss the service in negative way, or discuss a child with other families

 

 

Employee/volunteer acknowledges in writing using ‘Staff Acknowledgements and Agreements’ template they:

·         understand child protection requirements

·         will not access private or confidential information unless required for job, they will not share it outside the service and will store it appropriately 

·         understand requirements of children with medical management plans

·         have been advised about recommended immunisations

·         have read and understood policies, procedures on this checklist, code of conduct

 

 

Getting to know service, children and families   

 

 

Take employee on tour of service and show location of:

 

 

·         Kitchen/meal, toilet facilities, staffroom, where to store personal items

 

 

·         Resources (eg craft supplies) and equipment

 

 

·         Policies, procedures, code of conduct, philosophy, Law and Regs, NQS, EYLF/MTOP and how to access these electronically

 

 

·         Blank/original forms eg Incident forms, Curriculum Sheets

 

 

·         Fire extinguishers, fire blankets etc and how to use these

 

 

·         First aid kits, emergency asthma kits and Epi-pens

 

 

·         Children’s medication

 

 

·         Hazardous substances including cleaning products/disinfectants and Material Safety Data Sheets

 

 

·         Emergency whistle, alarm

 

 

·         Food/bottles/water cups

 

 

·         Storerooms

 

 

·         Bed/sheet storage arrangements

 

 

·         Children’s lockers/pockets

 

 

·         Sign on and off sheet

 

 

·         Evacuation diagram and emergency phone numbers

 

 

Introduce person to all staff, families and children

 

 

Advise person who they will work with/report to

 

 

Discuss meal breaks

 

 

Advise payment method, first pay date and how payslips are distributed

 

 

Shows employee how to operate essential equipment eg microwave, bottle warmer, washing machine/dryer

 

 

Advise ratio requirements

 

 

Discuss room routines and show where this is displayed

 

 

Discuss specific medical management plans and risk minimisation plans and location, including allergy and anaphylaxis information and special food requirements/practices

 

 

Discuss family law/parenting orders

 

 

Discuss supervision plan/diagrams, and supervision requirements including during transitions

 

 

 

The Induction program was successfully completed by <Insert Employee’s name> ____________________________________________ on   /    /    .

Signed by employee ___________________________________________________________________ Date _______________________________

Signed Nominated Supervisor ____________________________________________________________ Date ______________________________

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