Staffing – Staff File Checklist

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Staff File Checklist

   

Issue

 

Interview and supporting documents including referee checks

 

Pre-employment health declaration

 

Signed employment contract

 

Signed Fair Work Statement

 

Signed Position Description

 

Employee details eg resume, identification, superannuation, Tax File Number, receipt for uniform and property

 

Copy of approved Cert III/Diploma/ECT qualifications – certificate and transcript (including those in progress)

 

Diary note made to check progress towards qualification (eg monthly)

 

Copy of current approved first aid, asthma and anaphylaxis qualifications

 

Immunisation status recorded

 

In NSW Nominated Supervisor and  Person in Day to Day Charge have completed approved Child Protection course CHCPRT001 or CHCPRT002

 

Current Working with Children Check (WWCC)

 

Diary notes made to renew WWCC and first aid qualifications before expiry

 

ACECQA ‘compliance history statement’ completed by Nominated Supervisor and Person in Day to Day Charge

 

ACECQA ‘prohibition notice declaration’ completed by Nominated Supervisor and Person in Day to Day Charge

 

Educational Leader accepts position in writing

 

Nominated Supervisor consents to position in writing using form NS01

 

Evidence Regulatory Authority advised about new Nominated Supervisor

 

Person in Day to Day Charge consents to position in writing

 

Induction completed and signed by Nominated Supervisor and new employee

 

Approved Traineeship application letter

 

Training Bond Agreement (trainee bound to employer for certain period)

 

Professional Development Bond Agreement (employee bound to employer for certain period)

 

Staff Acknowledgements and Agreements signed (includes policies and procedures)

 

Diary note made to review performance of trainees in eg 4 weeks and 7 weeks before probation period expires

 

Diary note made to review performance of new employees in eg 3 months and 5 months before probation period expires

 

Diary note made to complete performance appraisal  and  professional development (training) plan for all employees at least once every year

 

Diary note made near end of probation period/traineeship to offer new employee/trainee permanent position or terminate employment

 

Performance appraisal completed

 

Professional Development (Training) Plan completed/updated

 

Performance management file notes/correspondence

 

Exit interview

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