Staffing – Staff File Checklist
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Staff File Checklist
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Issue |
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Interview and supporting documents including referee checks |
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Pre-employment health declaration |
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Signed employment contract |
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Signed Fair Work Statement |
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Signed Position Description |
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Employee details eg resume, identification, superannuation, Tax File Number, receipt for uniform and property |
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Copy of approved Cert III/Diploma/ECT qualifications – certificate and transcript (including those in progress) |
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Diary note made to check progress towards qualification (eg monthly) |
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Copy of current approved first aid, asthma and anaphylaxis qualifications |
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Immunisation status recorded |
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In NSW Nominated Supervisor and Person in Day to Day Charge have completed approved Child Protection course CHCPRT001 or CHCPRT002 |
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Current Working with Children Check (WWCC) |
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Diary notes made to renew WWCC and first aid qualifications before expiry |
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ACECQA ‘compliance history statement’ completed by Nominated Supervisor and Person in Day to Day Charge |
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ACECQA ‘prohibition notice declaration’ completed by Nominated Supervisor and Person in Day to Day Charge |
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Educational Leader accepts position in writing |
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Nominated Supervisor consents to position in writing using form NS01 |
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Evidence Regulatory Authority advised about new Nominated Supervisor |
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Person in Day to Day Charge consents to position in writing |
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Induction completed and signed by Nominated Supervisor and new employee |
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Approved Traineeship application letter |
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Training Bond Agreement (trainee bound to employer for certain period) |
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Professional Development Bond Agreement (employee bound to employer for certain period) |
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Staff Acknowledgements and Agreements signed (includes policies and procedures) |
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Diary note made to review performance of trainees in eg 4 weeks and 7 weeks before probation period expires |
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Diary note made to review performance of new employees in eg 3 months and 5 months before probation period expires |
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Diary note made to complete performance appraisal and professional development (training) plan for all employees at least once every year |
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Diary note made near end of probation period/traineeship to offer new employee/trainee permanent position or terminate employment |
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Performance appraisal completed |
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Professional Development (Training) Plan completed/updated |
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Performance management file notes/correspondence |
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Exit interview |
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