{"id":468,"date":"2020-10-26T06:54:09","date_gmt":"2020-10-26T06:54:09","guid":{"rendered":"https:\/\/www.centresupport.com.au\/victorianchildcarecentre\/2020\/10\/26\/medical-conditions-communication-plan-and-risk-minimisation-plan\/"},"modified":"2020-10-26T07:31:42","modified_gmt":"2020-10-26T07:31:42","slug":"medical-conditions-communication-plan-and-risk-minimisation-plan","status":"publish","type":"post","link":"https:\/\/www.centresupport.com.au\/victorianchildcarecentre\/2020\/10\/26\/medical-conditions-communication-plan-and-risk-minimisation-plan\/","title":{"rendered":"Medical Conditions Communication Plan and Risk Minimisation Plan"},"content":{"rendered":"<\/p>\n

Medical Management Plans are not usually a problem because they are provided by the doctor. However, services often have trouble with the Medical Communication Plan<\/strong> and the Medical Risk Minimisation Plan<\/strong>.<\/p>\n

Let us teach you how to read the Regs and discover all the little hidden parts that can sometimes catch us out. When you\u2019re confident, you can then teach your staff and educators.<\/p>\n

First step<\/strong> is to go through the relevant section of the Regs and find the subject or main idea of each section.<\/p>\n

Second step<\/strong> is to find all the verbs (action, doing words).<\/p>\n

Third step <\/strong>is to decide if there\u2019s a better verb to help you understand what\u2019s required.<\/p>\n

Fourth step<\/strong> is to identify who is doing what.<\/p>\n

For example:<\/p>\n

<\/a>Division 3 of the Regs headed Medical Conditions Policy<\/span><\/strong><\/h1>\n

90 Medical conditions policy<\/strong><\/p>\n

(1) The medical conditions policy of the education and care service must set out practices in relation to the following\u2014<\/p>\n

Subject\/main idea: <\/strong>medical conditions policy<\/p>\n

\u00a0<\/strong><\/p>\n

Verbs:<\/strong> set out practices<\/p>\n

\u00a0<\/strong><\/p>\n

Better verbs: <\/strong>a written description of practices<\/p>\n

Who needs to do what?<\/strong> Nominated Supervisor must ensure this policy is written<\/p>\n

Work together in teams of two and identify the subject, verb, a better verb if needed and who needs to do what.<\/p>\n

90 Medical conditions policy<\/strong><\/p>\n

(1) The medical conditions policy of the education and care service must set out practices in relation to the following\u2014<\/p>\n

(a) the management of medical conditions, including asthma, diabetes or a diagnosis that a child is at risk of anaphylaxis;<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(b) informing the nominated supervisor and staff members of, and volunteers at, the service of practices in relation to managing those medical conditions;<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(c) the requirements arising if a child enrolled at the education and care service has a specific health care need, allergy or relevant medical condition, including\u2014<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(i) requiring a parent of the child to provide a medical management plan for the child; and<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(ii) requiring the medical management plan to be followed in the event of an incident relating to the child\u2019s specific health care need, allergy or relevant medical condition; and<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(iii) requiring the development of a risk-minimisation plan in consultation with the parents of a child\u2014<\/p>\n

\u00a0<\/strong><\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(A) to ensure that the risks relating to the child\u2019s specific health care need, allergy or relevant medical condition are assessed and minimised; and<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(B) if relevant, to ensure that practices and procedures in relation to the safe handling, preparation, consumption and service of food<\/p>\n

are developed and implemented; and<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(C) if relevant, to ensure that practices and procedures to ensure that the parents are notified of any known allergens that pose a risk to a child and strategies for minimising the risk are developed and<\/p>\n

implemented; and<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(D) to ensure that practices and procedures ensuring that all staff members and volunteers can identify the child, the child\u2019s medical management plan and the location of the child\u2019s medication are developed and implemented; and<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(E) if relevant, to ensure that practices and procedures ensuring that the child does not attend the service without medication prescribed by the child\u2019s medical practitioner in relation to the child\u2019s specific health care need, allergy or relevant medical condition are developed and implemented; and<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(iv) requiring the development of a communications plan to ensure that\u2014<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(A) relevant staff members and volunteers are informed about the medical conditions policy and the medical management plan and risk minimisation plan for the child; and<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(B) a child\u2019s parent can communicate any changes to the medical management plan and risk minimisation plan for the child, setting out how that communication can occur.<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(2) The medical conditions policy of the education and care service must set out practices in relation to self-administration of medication by children over preschool age if the service permits that self-administration.<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

(3) In sub-regulation (2), the practices must include any practices relating to recording in the medication record for a child of notifications from the child that medication has been self-administered.<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

91 Medical conditions policy to be provided to parents<\/strong><\/p>\n

The approved provider of an education and care service must ensure that a copy of the medical conditions policy document is provided to the parent of a child enrolled at an education and care service if the provider is aware that the child has a specific<\/p>\n

health care need, allergy or other relevant medical condition.<\/p>\n

Subject\/main idea: <\/strong><\/p>\n

Verbs:<\/strong><\/p>\n

Better verbs: <\/strong><\/p>\n

Who needs to do what?<\/strong><\/p>\n

Note. <\/strong>You can use this technique for any of the Regulations.<\/p>\n

<\/a>You know, but do all staff and educators know?<\/span><\/strong><\/h1>\n

Case Study \u2013 Nominated Supervisors teach staff and educators about the requirements for Medical Conditions<\/strong>.<\/p>\n

\u00a0<\/strong><\/p>\n

Mel the Nominated Supervisor used the above section to learn more about the Regulations so she could confidently teach her staff and educators.<\/p>\n

Below is the plan and method Mel used to teach Helen the admin person, then her Room Leaders. The Room Leaders then taught their educators and together as a room they checked all children\u2019s files to ensure they complied with the Regulations, and their practice complied with the Regulations.<\/p>\n

\u00a0<\/strong><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Lesson Topic<\/strong><\/td>\nMedical Conditions Policy & Regulation requirements<\/strong><\/td>\n<\/tr>\n
Resources <\/strong><\/td>\nEducation and Care Services National Regulations<\/p>\n

Reg 90 broken down into sections for comment.<\/td>\n<\/tr>\n

Location in book<\/strong><\/td>\nRegulation No: 90 & 91 \u2013 Pg 58, 59<\/td>\n<\/tr>\n
Room<\/strong><\/td>\nNominated Supervisor\u2019s Office<\/td>\n<\/tr>\n
Age of the staff<\/strong><\/td>\n22 yrs to 51 yrs<\/td>\n<\/tr>\n
Aim of the lesson<\/strong><\/p>\n

\u00a0<\/strong><\/td>\n

To teach Helen and Room Leaders what\u2019s in the Education and Care Services National Regulations, so they have a better understanding of how the Medication Policy, Management Plan, Communication Plan and Risk Plan requirements come from the Regs and how we must maintain compliance with the Regs.<\/p>\n

To ensure that the enrolment process is completed effectively, and medical, communication and risk plans are kept current.<\/p>\n

To ensure the health, safety and wellbeing of all children at the centre.<\/td>\n<\/tr>\n

Material Required to conduct the lesson<\/strong><\/td>\nMedical Conditions Policy<\/p>\n

Medical Management Plan<\/p>\n

Medical Management Communication Plan<\/p>\n

Medical Risk Minimisation Plan<\/p>\n

Children\u2019s files<\/p>\n

(templates and\/or correctly completed plans)<\/td>\n<\/tr>\n

How many people in each lesson session?<\/strong><\/td>\n1 Helen administrator<\/p>\n

6 Room Leaders<\/td>\n<\/tr>\n

Location of the lesson and furniture required<\/strong><\/td>\nOffice \u2013 n\/a<\/p>\n

Staff room for Room Leaders\u2019 meetings<\/td>\n<\/tr>\n

Steps to run the lesson <\/strong><\/p>\n

\u00a0<\/strong><\/td>\n

1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provide Helen\/Room Leaders with a copy of the Regulations<\/p>\n

2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Talk through the Regulation with Helen\/Room Leaders<\/p>\n

3.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provide Helen\/Room Leaders with a copy of the Medical Conditions Policy<\/p>\n

4.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ask them to read and review the Medical Conditions Policy<\/p>\n

5.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ask them questions to see what they know and understand about the Medical Conditions Policy<\/p>\n

6.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provide Helen\/Room Leaders with copies of Medical Management Plan, Risk Minimisation Plan and Communication Plan to review<\/p>\n

7.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Work with Helen\/Room Leaders to complete a Medical Management Plan, Risk Minimisation Plan and Communication Plan so they become familiar with the process<\/p>\n

8.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Check children\u2019s files to ensure all are up to date (Room Leaders\/educators and Helen)<\/p>\n

9.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Coach Room Leaders to teach their educators<\/td>\n<\/tr>\n

Evaluate lesson<\/strong><\/p>\n

1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>What worked well?<\/strong><\/p>\n

2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>What would you change?<\/strong><\/p>\n

3.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>Do you think the aim of the lesson was achieved?<\/strong><\/p>\n

4.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>How could you extend this lesson?<\/strong><\/td>\n

 <\/p>\n

 <\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Below is an example of Centre Support\u2019s<\/strong><\/p>\n

<\/a><\/h1>\n

Medical Conditions Communication Plan<\/span><\/strong><\/h1>\n

Red type depends on service practices.<\/p>\n

\u00a0<\/strong><\/p>\n

Child\u2019s Name:<\/strong><\/p>\n

Specific health care need, allergy or diagnosed medical condition:<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

Educators:<\/p>\n