Communication – Guide Families

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Contents

A&R Visit Family Letter ________________________________________________________________3

Casual Educators Letter ________________________________________________________________4

Clothing – Children Letter ________________________________________________________________5

Complaints Letter ________________________________________________________________6

Complaint Acknowledgement Letter _________________________________________7

Curriculum Topic Art Letter _________________________________________8

Curriculum Topic Birds Letter _________________________________________9

Curriculum Topic Blue Letter _________________________________________10

Curriculum Topic Bubbles Letter _________________________________________11

Curriculum Topic Buildings Letter _________________________________________12

Curriculum Topic Christmas Letter _________________________________________13

Curriculum Topic Dentist Letter _________________________________________14

Curriculum Topic Educator Feedback Questions _________________________________________15

Curriculum Topic Flowers Letter _________________________________________16

Curriculum Topic Friends Letter _________________________________________17

Curriculum Topic Fruits and Vegetables Letter _________________________________________18

Curriculum Topic Hats Letter _________________________________________19

Curriculum Topic Health Letter _________________________________________20

Curriculum Topic Music Letter _________________________________________21

Curriculum Topic Numbers Letter _________________________________________22

Curriculum Topic Occupations Letter _________________________________________23

Curriculum Topic Pets Letter _________________________________________24

Curriculum Topic Puppets Letter _________________________________________25

Curriculum Topic Safety Letter _________________________________________26

Curriculum Topic Shapes Letter _________________________________________27

Curriculum Topic Sports Letter _________________________________________28

Curriculum Topic Spring Letter _________________________________________29

Curriculum Topic Spring Letter _________________________________________30

Curriculum Topic Summer Letter _________________________________________31

Curriculum Topic Transportation Letter _________________________________________32

Curriculum Topic Trees Letter _________________________________________33

Curriculum Topic Water Letter _________________________________________34

Curriculum Topic Winter Letter _________________________________________35

Family Participation in Child’s Learning and Development Letter ___________________36

Family Participation in Curriculum Letter _________________________________________38

Fee Increase Letter _________________________________________39

Health Information Update Letter _________________________________________40

Maintenance Family Letter _________________________________________42

Parent Questionnaire Child Information _________________________________________43

Parent Questionnaire Curriculum Feedback _________________________________________47

Parent Questionnaire Curriculum and Routines _________________________________________48

Parent Questionnaire Orientation _________________________________________49

Parent Questionnaire Physical and Cultural Activities _________________________________________51

Parent Questionnaire Relationships _________________________________________53

Parent Questionnaire Safety, Hygiene and Maintenance _______________________54

Parent Questionnaire Service Operations _________________________________________57

Parent Questionnaire Service Operations 2_ _________________________________________58

Parent Questionnaire Service Operations 3_ _________________________________________60

Philosophy Review Letter _________________________________________63

Policy and Procedure Change Letter _________________________________________64

Preschool to School “Child Readiness Profile” _________________________________________65

Preschool to School _________________________________________66

“Child Readiness Profile” _________________________________________66

Re-enrolment Information Update Letter _________________________________________69

Re-enrolment Letter _________________________________________73

Safety Letter _________________________________________75

Service Changes Letter _________________________________________76

Staff Changes Letter _________________________________________77

Transition to New Room Letter _________________________________________78

Transition to School Letter _________________________________________79

 

 

A&R Visit Family Letter

INSERT LOGO and address

Dear Families

On INSERT DAY DATE AND YEAR our service will be assessed and rated against the National Quality Standards and Regulations. On this day (or on these days) there will be one or two authorised Government assessors on the premises.

They will be observing our everyday practice and operations and interacting with educators and staff. There should be no disruption to our normal activities.

The National Quality Standards cover seven quality areas:

  1. Educational program and practice
  2. Children’s health and safety
  3. Physical environment
  4. Staffing arrangements
  5. Relationships with children
  6. Collaborative partnerships with families and communities
  7. Leaderships and service management

We look forward to showing the assessors the quality of our curriculum and education and care practices, and will publish our assessment rating once received.

Please let us know if you have any questions about the Assessment and Rating process.

 

Nominated Supervisor

 

 

Casual Educators Letter

INSERT LOGO and address

 

 

 

Dear families,

I’d like to let you know about the processes we have in place to ensure your child’s safety and wellbeing when our permanent staff are ill or absent for other reasons.

We aim to employ educators from a regular pool of casual staff so they become familiar with our practices, routines and expectations, and can develop professional relationships with our children and families. New casual educators will be encouraged to display a photo of themselves together with a short introduction to assist this process.  We also give preference to quality staff who come from the same cultural and linguistic backgrounds as our children, families or local community.

Where possible, relief educators are employed on the same day of the week to help them develop a closer understanding of the children attending that day, and to help children become familiar with the casual educator.

Our relief staff complete an induction process to ensure they understand our policies and procedures, as well as their roles and responsibilities while at the service. Like our permanent staff, they must also have clear working with children checks.  If time permits, we invite relief staff to visit the service and familiarise themselves with the setting before starting any casual work. 

Please feel free to contact me if you have any questions or wish to discuss our staffing arrangements further.

 

Sincerely,

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

Clothing – Children Letter

INSERT LOGO and address

 

Name

Address Line 1

Address line 2

 

Dear <insert name>,

This is a friendly reminder about the clothing your child wears to the service. Children’s clothing must be comfortable and allow them to participate in a variety of activities. Here are some guidelines:

  • clothes that aren’t too tight or too loose and allow children to move around freely and easily. Girls may find skirts and dresses hinder their participation in physical activities, and that shorts or pants allow them to move around freely without being self-conscious
  • clothes that allow children to be independent ie they can take them on/off or do them up/undo them themselves eg
    • shorts/pants with elasticised waists
    • slip-on shoes o shoes with Velcro
    • jackets/cardigans with big buttons
    • tops/jumpers with big necks
  • clothes that are appropriate for the weather ie keep children warm/cool and comply with our sun protection policy
  • footwear that allows children to participate in a variety of physical activities. Please note thongs, clogs or backless shoes have a trip factor and do not allow children to use equipment safely

 

Please do not send your child to the Service in their ‘good’ clothes. Children often know which clothes are their ‘good’ clothes and may be reluctant to participate in activities where theses could get dirty. We are unable to guarantee that children’s clothes will stay clean at the Service.

We are mindful of different families’ cultural practices and financial situation. If you would like to discuss our clothing policy please do not hesitate to contact educators or talk confidentially talk with the Nominated Supervisor.

Sincerely,

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

 

Complaints Letter

INSERT LOGO and address

 

 

Dear families,

Our Service welcomes feedback from families because this helps us improve learning outcomes for your child.

You know your child best, so we want you to tell us what is working, what isn’t and what you think could be improved. Please discuss these with your child’s Room Leader, educator or the Nominated Supervisor. We’ll respond personally to these suggestions or concerns unless you’ve provided written feedback and chosen to remain anonymous.

We also encourage you to raise any unresolved concerns or complaints with the Nominated Supervisor using our complaint form. We’ll investigate these as quickly as possible in a thorough and transparent manner following our complaint procedure, and provide you with a written outcome. You’re welcome to view the procedure at any time. If we identify a problem affecting other families, we’ll also let them know about the issue and how we’ve addressed it without revealing your name.

If you have any enquiries about providing feedback or our complaint procedure, please don’t hesitate to contact me.

 

Sincerely,

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

Complaint Acknowledgement Letter

INSERT LOGO and address

 

Name

Address Line 1

Address line 2

 

Dear <insert name>,

Thank you for your advice of <insert date> describing the problems you have been having with our Service. I understand you are concerned about <insert outline of complaint>. I appreciate your sincerity. Please accept my apologies.

We are not taking your dissatisfaction lightly. I will be using our Complaint Procedure to investigate your complaint as quickly as possible in an impartial, fair and thorough way using the steps below:

  1. Investigate the complaint
  2. Provide a written outcome of the investigation
  3. Document the result and process
  4. Offer external review
  5. Implement any improvements to service practices and procedures
  6. Obtain feedback about the complaint process by questionnaire
  7. Track any similar complaints to rectify issues within our Service.

 

I will be doing my utmost to maintain confidentiality throughout this process. However in order to deal with the complaint effectively, it may be necessary to notify people directly involved. Please be assured, however, that victimisation of any person raising a complaint is unacceptable and may be viewed as misconduct.

I will be in touch shortly after completing an investigation. Please feel free to contact me if you wish to discuss the matter further.

 

Sincerely,

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

Curriculum Topic Art Letter

INSERT LOGO and address

Dear Families,

Currently we’re learning about art in its various forms. Art allows an individual to be expressive and enjoy aesthetics and is usually enjoyed by everyone in some form at all stages of life. Art is particularly popular with young children as they love to explore and discover new things. During our art activities, children will be exploring different types of art, different items that can be used to make art and where art is found. We will be displaying the children’s artwork at the Service and you are welcome to view it at any time.

Some of the experiences we have planned for the week include:

  • Creating chalk murals on the paved outside area
  • Setting up an art gallery in the play area
  • Sorting art-tools
  • Creating traditional Aboriginal artworks.

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. Here are some suggestions on how to incorporate art activities into your home:

 

  • Collect art tools and explore them with your child
  • Cut various shapes into vegetables like potatoes, put paint on them and let your child create art-work on paper
  • Finger-painting
  • Collecting interesting shaped leaves, flowers etc, then putting them under a piece of paper and getting your child to rub a pencil over the top.

Through these activities your child will discover interesting and creative ways to use materials. Art also provides opportunities to experiment with colour.

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>


Curriculum Topic Birds Letter

INSERT LOGO and address

Dear Families,

Currently we’re learning about birds. This includes keeping birds kept as pets and birds in the wild. Some activities we have planned at the service to promote this learning include:

  • Observing different types of bird’s nests with a magnifying glass at the science table
  • Discovering unique body parts of birds and bird habitats
  • Creating collages out of birdseed
  • Making bird feeders
  • Building birdhouses

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. Here are some suggestions on how to incorporate bird-related activities into your home:

 

  • Listen to the sound of bird calls when outside or walking
  • Set up a bird bath
  • Encourage native birds with a bird feeder or by planting bird attracting vegetation
  • Set up a timer for a few minutes along with a jar and some buttons or counters, then count as many birds as you can for the set time and drop a button/counter into the jar for each bird. When the time is up, count how many buttons or counters are in the jar. (Good activity for car trips.)

 

Through these activities your child will learn more about the natural environment and why it’s important to care for it.

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>


Curriculum Topic Blue Letter

INSERT LOGO and address

Dear Families,

Currently we’re learning about the colour blue. Colours are all around us and by exploring colours we can help children become more aware of them and the ways certain colours are associated with different feelings, temperatures and events. Blue, for example, is often used to denote sadness, cold and music.

The following are some of the experiences we have planned to promote this learning:

  • Setting up a paint-store in the dramatic play area
  • Finger-painting with blue paint
  • Making new colours using blue paint eg mixing blue with yellow to make green
  • Having a blue ‘Show and Tell’ day where children are asked to bring a blue item from home eg a toy, clothes, figurine etc
  • Getting children to act out the different connotations associated with blue eg feeling blue, cold etc
  • Exploring how blue is used and portrayed in other countries and cultures
  • Making a blue collage.

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. Here are some suggestions for blue related activities children may enjoy at home:

  • Adding a small amount of blue food colouring to a child’s snack
  • Mixing different colours to see which ones make blue
  • Get children to count the number of blue cars they see on road trips
  • Searching for blue in the natural environment eg flowers, insects

 

Have fun discovering the colour blue with your child!

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>


Curriculum Topic Bubbles Letter

INSERT LOGO and address

Dear Families,

Currently we’re learning about bubbles. All children love bubbles and we aim to provide many fantastic and fun learning experiences for your child.

Some activities we have planned at the service to promote this learning include:

  • Washing dolls and dishes in the wet-area
  • Testing many bubble solution recipes
  • Creating bubble prints
  • Making bubbles with common everyday items
  • Making bubble-wands.

 

We also believe it’s important to create a link between learning undertaken at our Service and activities you may do with your child. Here are some bubble-related activities you may want to organise:

  • Pouring bubble-bath into your child’s bath, and letting them play with the bubbles and any bath-toys they have
  • Letting your child help you wash up to help your child understand how bubbles are used for cleaning. It will also give them a sense of responsibility and improve their self-esteem
  • Preparing bubble solution (one cup of water and two table-spoons of liquid dishwashing detergent) and blowing bubbles with your child.

 

Children will love the time spent with you discovering bubbles. It is fun and a little messy, just what every child wants!

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Buildings Letter

INSERT LOGO and address

Dear Families,

Currently we’re learning about different buildings.  Children are familiar with lots of buildings, including their home, grandparent’s homes, the library, and our Service. We aim to provide experiences that encourage children to discover how different buildings have different uses and features. We may also explore how buildings are constructed and learn about the people who construct them.

 

Some activities we have planned at the service to promote this learning include:

  • Providing various open ended materials for children to build with, including boxes, milk cartons, building blocks etc
  • Making a collage of items found on a building site
  • Playing with Lego
  • Setting up a building site in the dramatic play area.

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. Here are some suggestions for activities related to building children may enjoy at home:

 

  • Pointing out important buildings in your community eg police station, hospital, fire station, theatre, sports club etc
  • Driving or walking past any nearby construction sites and pointing out equipment and workers. Do this several times so your child can see building progress.

 

Children are very interested in the world around them. Learning about buildings helps a child to become more aware of the world around them as the environment changes or grows.

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Christmas Letter

INSERT LOGO and address

Dear Families,

Christmas is fast approaching! Santa, and what he will bring, is on the minds of many children. At the service we will be participating in many Christmas activities. The children will learn the colours, plants and symbols that are associated with Christmas in Australia and also about a White Christmas in Northern Hemisphere countries. While we’re aware that not all families celebrate Christmas, or celebrate Christmas in a secular (non-religious) way, we believe it’s important for children to learn about and respect other people’s beliefs. However, if you would prefer your child did not participate in Christmas activities, please let us know.

 

A few of the Christmas activities we have planned include:

  • Making hand-made ornaments which children can choose to take home or hang on our tree
  • Designing Christmas cards
  • Learning Christmas carols
  • Reading Christmas stories.

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. You may like to organise the following activities:

  • Letting your child help wrap gifts and decorate the tree
  • Talk to your child about a similar holiday within your own culture if you do not celebrate Christmas
  • Going for a walk or drive to look at Christmas lights
  • Singing Christmas carols.
  • Writing a letter to Santa.

 

An understanding of Christmas, even if you do not celebrate the holiday, helps children identify with their local community and have a greater understanding of cultures that may be different to their own. Merry Christmas from all educators!

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Dentist Letter

INSERT LOGO and address

Dear Families,

Currently we’re learning that dentists are people who help keep teeth healthy, and about the importance and techniques of proper dental care. Children are often very aware of teeth. Many of our 5 year olds have started to lose teeth or will start soon and our younger children are teething.

Some of the experiences we have planned to promote this learning include:

  • String paintings using dental floss
  • Painting with discarded toothbrushes
  • Learning about different types of foods and why some are good for teeth and some aren’t
  • Exploring tools that a dentist uses.

At home, it’s important you help your child brush their teeth twice a day until they’re at least 8 years old. You should then continue to supervise teeth brushing so children learn the correct way to brush and understand how important it is to look after their teeth. Once adult teeth come in they must last a lifetime!

Helping your child learn how to correctly take care of their teeth will also give your child a sense of responsibility and promote their self-esteem.

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Educator Feedback Questions

  • How do you feel children have responded to this learning?

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

 

  • Was there any particular activity that children really liked Yes/No

 

  • If yes, what was it?

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

 

  • Could we improve learning about <insert topic>? Yes/No

 

  • If yes, how?

 

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

 

 

Educator Name: ____________________________ Educator Signature: _________________________

Date:______________________________________

 

 

 

 

 

Curriculum Topic Flowers Letter

INSERT LOGO and address

Dear Families,

As spring arrives and all the flowers start to bloom, the children have become interested in flowers so we’re currently learning more about them. Children will learn about the care, uses and parts of flowers and explore the ways insects interact with flowers eg pollination.

They will also learn about places where different types of flowers grow and why, along with the names of flowers and some of their cultural connotations.

 

Some experiences we have planned to promote this learning include:

  • Observing and measuring plants and flowers in our Service garden
  • Watering our garden
  • Making paper shadings of different flowers and leaves
  • Planting seeds
  • Visiting local nurseries
  • Changing the colour of some flowers using coloured water
  • Smelling different flower scents.

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. Here are some suggestions for activities related to flowers children may enjoy at home:

  • Working with your child in the garden
  • Taking your child to the local park and pointing out different types of flowers and plants
  • Letting your child help arrange flowers in a vase
  • Pointing out different flowers in story books
  • Talking about different flower colours, textures, scents etc.

These learning experiences will help children become more aware of the natural world around them.

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Friends Letter

INSERT LOGO and address

Dear Families,

Currently we’re learning about friends. This includes things like finding new friends, maintaining friendships, having friends in all age groups and even animal friends. At the service, children have made many new friends who they are learning to cooperate, work and play with.

Some activities we have planned at the service to promote this learning include:

  • Making cookies for our friends
  • Making arts and crafts for our friends
  • Creating a friendship chain with strips of paper
  • Making a photo album of children with their friends

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. Here are some suggestions for activities related to friendships children may enjoy at home:

 

  • Inviting a friend around to play
  • Looking at photo albums of family friends and relatives
  • Reading books or watching movies about friendships

 

These learning experiences will help children become more aware of what a friend is and activities you can do with a friend. They will also learn how to interact with people and the importance of being social.

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>


Curriculum Topic Fruits and Vegetables Letter

INSERT LOGO and address

Dear Families,

We are currently learning about fruits and vegetables. While we know it’s sometimes hard to get children to eat them, we always promote healthy eating at our Service and encourage children to see fruits and vegetables as fun and tasty foods. During our current activities we will teach children fruit and vegetable names, their forms and the places they grow.

Some experiences we have planned to promote this learning include:

  • Planting vegetable seeds
  • Playing the role of a gardener/farmer in the dramatic play area
  • Creating a collage of vegetables
  • Vegetable/fruit stamping paintings
  • Holding a fruit and vegetable tasting party during a snack time
  • Creating a chart of everyone’s favourite vegetables and fruits.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home, there are many ways you can incorporate this learning into your family’s life, including for example:

  • Asking your child what vegetables and fruits they have tried recently. (This will also help your child develop memory and language skills)
  • Letting children help prepare fruit and vegetables to be eaten raw or cooked. (They are more likely to try new foods if involved in food preparation/cooking.).

These learning experiences will hopefully help children discover that vegetables and fruits are not just nutritious but fun and tasty food too!

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Hats Letter

INSERT LOGO and address

Dear Families,

We are currently learning about different types of hats and how they’re used to support our identity (eg in different occupations or roles), used for decoration and used for protection. As part of our learning we’ll emphasise the importance of wearing hats to protect ourselves from the sun’s UV rays.

Some of the activities we have planned to promote this learning include:

  • Setting up a hat store in the dramatic play area
  • Making hats in the arts and crafts area
  • Reading books about hats
  • Learning to identify certain people by the hats they wear eg police officers, fire fighters, chefs
  • A hat day planned for <insert date.>. The children will wear and show hats they have brought from home. If your child wishes to bring a special hat, please label the hat with your child’s name and send it to the service in their bags.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home, you might like to search the wardrobes and talk about the different types of hats you have. Who owns the hat? Does it hold any sentimental value or cultural significance? What is it made out of?

These learning experiences will teach children about different cultures, sun protection and identification. Children will learn that everyday objects often have more meaning than they first think.

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Health Letter

INSERT LOGO and address

Dear Families,

We are currently learning about health. Health is a very broad topic and we will be covering aspects like healthy eating, hygiene and exercise.

We have planned the following experiences to promote a healthy lifestyle:

  • Creating ‘pantries’ full of healthy food in our art area
  • Learning about allergies and how they can affect some people
  • Learning about germs, how they spread and how hygiene practices can stop them spreading
  • Tracing our bodies in the art-corner
  • Making some healthy snacks
  • Exercising in many different ways including running, skipping, hoping, animal movements etc
  • Weighing and measuring ourselves
  • Reading books about healthy lifestyles

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home, you could ask your child to help prepare healthy food (eg washing fruit/veggies, tossing salads, layering pizzas) and to participate in fun exercise activities with you (eg cycling, swimming, playing hide and seek.)

These learning experiences will help your child develop an understanding and awareness of the importance of healthy lifestyles.

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Music Letter

INSERT LOGO and address

Dear Families,

We are currently learning about music. Music is a universal language. It is a way for a person to communicate and express their feelings. For young children, singing is not that much different from talking – as I’m sure you’ve noticed! Music allows children to get in touch with their imagination and bodies. If you play an instrument and would like to give a demonstration, please call us to arrange a suitable time. Children love it when family members come into the service.

Some experiences we have planned to engage your child in music include:

  • Making musical instruments
  • Painting while listening to music
  • Learning dances and also letting children dance freely
  • Forming a rhythm band outside, with each child having a chance to be the leader and create a beat.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. To continue the musical theme at home, you may like to:

  • Create musical instruments out of everyday items in the home. Bottles are always good
  • Listen to and discuss some of your favourite music with your child
  • Sing songs
  • Dance with and without music

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Numbers Letter

INSERT LOGO and address

Dear Families,

We are currently learning about numbers, including how they’re used. Early numeracy also involves learning about patterns, shapes, angles, speeds etc in a fun, play oriented way. 

Some of the experiences we have planned to promote this learning include:

  • Measuring with scales and rulers at the science table
  • Creating charts and graphs
  • Making ‘number groups’ when playing outside eg an educator calls out “four” and the children must make a group of four
  • Using number cookie cutters in play-dough
  • Making collages of numbers
  • Building marbles runs and car ‘speedways’
  • Exploring maps

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. Some numerical experiences you could plan to have with your child include:

  • Cooking with your child and letting them count out and measure ingredients
  • Teach your child to count in your home language if you speak another language
  • Getting your child to count the number of a certain object they see on trips outside the home
  • Finger painting numbers with your child to help them develop writing skills without focusing on trying to hold a pencil as well
  • Identifying patterns you see
  • Identifying house/shop numbers

 

These activities will promote an understanding of how important numbers are in everyday life. Have fun counting and learning with your child!

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Occupations Letter

INSERT LOGO and address

Dear Families,

We are currently exploring the wide world of occupations. We will be looking at the variety of jobs people perform, including in the areas of communication, construction, education, health care, manufacturing, retail, social work, sports management and transportation. If you would like to come in and talk about your occupation with the children or give a demonstration, please don’t hesitate to contact the Nominated Supervisor so we can arrange a time to do this. Children love having a family member at the Service.

Some experiences we have planned to promote this learning include:

  • Dress-ups and role plays
  • Listening to stories about occupations
  • Designing a job chart for our classroom
  • Making occupation hats.

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home, you could continue exploring occupations with your child by:

  • Talking about your job and what you do
  • Playing a guessing game about careers. Point to an object, for example, a hammer, and ask your child to think about who would use a hammer in their job

Take your child to visit your workplace.

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Pets Letter

INSERT LOGO and address

Dear Families,

Children are always curious about animals and currently we’re learning more about pets. We will be exploring what animals people usually keep as pets, caring for pets, learning what pets eat along with the characteristics, movements and sounds of different pets. We will also cover how to be safe around dogs, and the occupations involved in caring for animals.

Some of the experiences we have planned to promote this learning include:

  • Creating a dog-kennel for the dramatic play area
  • Reading books about pets
  • Drawing pictures with animals
  • Visiting our local animal shelter/pet store
  • Bringing some of our pets into the centre to visit.

If you work with animals, or would be interested in bringing your pet in for ‘show and tell’, please let us know so we can organise an appropriate time for you to visit.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home, you could complete the following activities related to pets:

  • Involving your child in the care of any pets you may have
  • Providing magazines and newspapers for your child to create a collage of animals
  • Talking about the pets you see on outings

Pets provide many benefits related to health and wellbeing. However, there are many factors to consider before adding a pet to you family.  Pets require an investment in time as well as money in order to be healthy and happy. Consider also things like allergies, yard-space and expenses associated with owning a pet.

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Puppets Letter

INSERT LOGO and address

Dear Families,

This week we are focussing on puppets. Young children find puppets magical and motivating, and we will be exploring the different types, kinds and movements of puppets. We also plan to teach the children about the cultural relevance of different puppets.

Some experiences we have planned to promote this learning include:

  • Creating our own puppets out of a variety of materials
  • Making a puppet theatre out of a large appliance cardboard-box and using it to put on puppet plays
  • Exploring various types of puppets including marionette, finger, hand, stick and shadow puppets
  • Pretending to be marionette puppets and moving around like puppets on strings.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home, you may enjoy the following with your child:

  • Making some simple puppets
    • Paper-Bag Puppets made from brown paper bags and decorated with crayons
    • Sock Puppets made from those loose socks lying around. You could buy some craft material for your children to make a face
    • Stick Puppets made by attaching decorated construction paper or a paper plate to a ruler or other type of stick.
  • Making up original stories or re-telling stories with puppets
  • Encouraging your child to put on a puppet show for you and other family members.

 

By using puppets in their play, children will be able to express themselves creatively and imaginatively. Enjoy your child and their puppets!

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Safety Letter

INSERT LOGO and address

Dear Families,

We are focusing on safety this week. Our aim is to make children more aware of the world around them and also aware of their physical feelings when they feel safe and unsafe.

We will be providing the following activities related to safety:

  • Teaching children about different road safety signs
  • Learning about stranger danger
  • Reading books about safety
  • Creating a book full of safety messages for our book corner
  • Learning about what we can if we feel unsafe

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home, you can reinforce our safety message by:

  • Pointing out safety signs to your child
  • Giving your child safety tips during your daily routine
  • Reading books about safety.

Helping your child learn about safety will enable them to become more aware of the world around them. Stay safe!

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Shapes Letter

INSERT LOGO and address

Dear Families,

We are currently exploring shapes. Our world consists of shapes in many sizes and forms, and we will be teaching children about the different shapes within our world and letting them become familiar with the names, classification and characteristics of these shapes.

Some experiences we have planned to promote this learning include:

  • Making shapes with our bodies
  • Making and baking cookies of various shapes
  • Making shapes using play dough
  • Painting shapes
  • Indentifying shapes within the local community
  • Identifying shapes during construction activities.

 

Each day we will be focussing on a certain shape. We’d love it if you could spend a few minutes looking around your house with your child for an object of that shape they can bring in. The shape-days are:

Day

Shape

Monday

Square

Tuesday

Circle

Wednesday

Rectangle

Thursday

Triangle

Friday

Oval

Please label the object with your child’s name.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. You could participate in the following activities, for example, to reinforce our shape curriculum:

  • Discuss the shape of objects in your home
  • Discuss how some things used for the same purpose are different shapes eg some dinner plates are round and others are square
  • Ask your child to pass the round/square/rectangular etc object

 

Helping your child learn about shapes will give them a greater understanding of the world around them and what it is made up of. Have fun with your child!

 

Sincerely,

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

Curriculum Topic Sports Letter

INSERT LOGO and address

Dear Families,

We are currently focussing on sports.  Children love the chance to be active and also begin to learn the rules of sports they may see other people play. We aim for children to become familiar with different types of sport including the equipment used, clothing worn and the participants. We will also be talking about the health benefits of sport.

Some experiences we have planned to promote this learning include:

  • Exploring the balls used in a variety of different sports
  • Trying on a variety of clothes and safety equipment used in different sports
  • Participating in a variety of sports
  • Graphing our favourite sports.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. You may enjoy sports related activities like:

  • Looking through sports magazines or online sports articles and discussing the equipment used or clothing worn. This will help with your child’s observation skills
  • Watching sport as a family and discussing the events
  • Participating in sport as a family. Your child will enjoy spending time with the family.

Enjoy playing sport with your child! Remember, it’s not how good you are, but the effort you put in!

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>


Curriculum Topic Spring Letter

INSERT LOGO and address

Dear Families,

After the cold months of winter, spring is finally here! You can feel it in the sun and see it as plants and flowers begin to bloom.  As you may have guessed, spring is the subject we’re exploring this week. Throughout the week we will be exposing the children to the many changes that take place during spring as well as common spring activities across a number of cultures. We will also be focussing on spring animals, plants and insects.

Some experiences we have planned to promote this learning include:

  • Planting grass seeds in eggshells
  • Planting seeds in the playground
  • Making a collage of “Spring”
  • Reading books about Spring and how other cultures celebrate Spring.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. To continue this theme at home, you could complete the following activities with your child:

  • Plant fast growing vegetables like cress and alfalfa
  • Involve your child in cooking at home using spring fruit and veggies
  • Save seeds from fruits such as oranges or apples and plant them
  • Collect spring flowers and put in a vase.

Please remember to send your child in clothes that are weather appropriate, including a hat for spending more time in the sun.  Also, if you provide bedding for your child make sure it is weather appropriate.

Have fun with your child discovering spring!

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Spring Letter

INSERT LOGO and address

Dear Families,

After the cold months of winter, spring is finally here! You can feel it in the sun and see it as plants and flowers begin to bloom.  As you may have guessed, spring is the subject we’re exploring this week. Throughout the week we will be exposing the children to the many changes that take place during spring as well as common spring activities across a number of cultures. We will also be focussing on spring animals, plants and insects.

Some experiences we have planned to promote this learning include:

  • Planting grass seeds in eggshells
  • Planting seeds in the playground
  • Making a collage of “Spring”
  • Reading books about Spring and how other cultures celebrate Spring.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. To continue this theme at home, you could complete the following activities with your child:

  • Plant fast growing vegetables like cress and alfalfa
  • Involve your child in cooking at home using spring fruit and veggies
  • Save seeds from fruits such as oranges or apples and plant them
  • Collect spring flowers and put in a vase.

Please remember to send your child in clothes that are weather appropriate, including a hat for spending more time in the sun.  Also, if you provide bedding for your child make sure it is weather appropriate.

Have fun with your child discovering spring!

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Summer Letter

INSERT LOGO and address

Dear Families,

Summer is fast approaching and we are currently focussing on learning more about this season. Summer is a favourite time of year for most children and we have planned a curriculum based on summer weather, activities, holidays and clothing.

Some experiences we have planned to promote this learning include:

  • Trying on shorts, sunglasses and sandals in the dramatic play area
  • Learning about sun protection eg sunscreen, clothes, shade, UV levels
  • Preparing frozen fruits
  • Eating a picnic lunch.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home, you could reinforce summer concepts by:

  • Planning a family day out and involving your child in preparing for it
  • Taking part in or observing a typical summer activity like swimming, going on a picnic, bike-riding or camping
  • Ensuring your child wears a hat in the sun.

 

Please remember to send your child in clothes that are weather appropriate, including appropriate sun protection clothes.  Also, if you provide bedding for your child make sure it is weather appropriate.

Enjoy summer with your child!

 

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Transportation Letter

INSERT LOGO and address

Dear Families,

Currently we’re learning about transportation. Cars, trucks and buses are vehicles that your child sees on a daily basis. By participating in activities we have planned, children will learn that there are many different sizes, shapes, colours and kinds of buses, trucks and cars. We will also be teaching children about caring for the inside and outside parts of a car.

 

Some activities we have planned at the service to promote this learning include:

  • Painting with small cars at the art table
  • Engaging with many books on cars, trucks and buses
  • Setting up a petrol station in the play area
  • Identifying emergency vehicles
  • Building box cars that the children can ‘drive’
  • Teaching children safety measures for each vehicle eg wearing seatbelts, holding on to a rail/pole if standing on a bus.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. At home you could do the following activities to reinforce the concepts of cars, trucks and buses at the service.

  • Pointing out emergency vehicles when you’re driving, and explaining why you have to get out of their way if they have their sirens on
  • Letting your child help wash your vehicle
  • Taking your child with you to the petrol station and talking about the different types of vehicles that come and go while you’re filling up.

 

Teaching children about cars, trucks and buses, their uses in society and how to be safe when using them will increase your child’s interest and awareness of the world around them.

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Trees Letter

INSERT LOGO and address

Dear Families,

We are currently learning about trees. Trees are an essential part of the environment for lots of reasons, including those related to our climate and environmental sustainability. Through the experiences planned children will become more aware of the parts of a tree, kinds of trees and the importance of trees.

Some experiences we have planned to promote this learning include:

  • Creating leaf and bark rubbings
  • Cooking with foods from trees
  • Creating a book on trees for the book corner
  • Listening to stories about trees
  • Planting a tree in our garden and caring for it
  • Watching video about the ways trees ‘breathe’.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. Some activities you could undertake with your child in relation to trees include:

  • Walking around your home and indentifying everything made of wood
  • Letting your child help polish/clean wooden furniture
  • Getting your child to count the trees they can see from a particular window in your house
  • Going on a bush-walk
  • Talking about the animals that live in trees near your home.

 

Enjoy discovering trees with your child as they learn about the natural environment!

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Water Letter

INSERT LOGO and address

Dear Families,

All living things have one thing in common – a need for water. We’re currently learning more about water and aim for children to become familiar with the various purposes and uses of water. We’ll also learn about ways to save water.

Some experiences we have planned to promote this learning include:

  • Putting celery stalks in coloured water to observe what happens
  • Experimenting with objects that sink or float
  • Washing dolls and dishes
  • Looking at books about water
  • Talking about droughts and ways to conserve water
  • Exploring water sports.

 

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. You could explore more about water by:

  • Letting a child help with the washing-up after a meal
  • Providing water and large paintbrushes for your child to paint walls or fences with water
  • Letting your child stay in the bath a bit longer than normal and play with bath-toys
  • Talking with your child about any water-saving devices in your home, and why it’s important to save water.

Have fun with your child discovering water and how important it is!

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Curriculum Topic Winter Letter

INSERT LOGO and address

Dear Families,

Brrr! It’s starting to get colder. Winter is upon us and we are currently exploring this season in more detail. Children will learn about winter by looking at winter clothing, weather characteristics, typical winter activities and winter sports.

Some experiences we have planned to promote this learning include:

  • Listening to stories about winter
  • Keeping a graph of the temperate each day
  • Cooking typical winter foods such as soup
  • Making a collage about winter
  • Trying on appropriate winter clothing in the dress-up area
  • Making pretend snow.

We believe it is important to create a link between learning undertaken at our Service and activities you may do with your child. You could complete the following activities to continue our winter theme:

  • Talk with your child about summer and winter clothes and bedding – especially if you are putting warmer doonas etc on your beds
  • Reading books about winter
  • Letting your child help prepare typical winter foods
  • Explain to your child why you may be using heaters or fireplaces and the safety rules eg no placing clothes over the top of heaters

Enjoy winter with your child and remember to stay warm!

Sincerely,

 

 

<insert name of Room Leader>

Room Leader

Ph <insert number>

<insert date>

 

 

Family Participation in Child’s Learning and Development Letter

INSERT LOGO and address

 

Dear families and caregivers,

Your ideas, experiences and skills are greatly valued and we encourage you to participate in our curriculum and service activities. There are many opportunities, both small and large, to help us extend your child’s learning and development, and your child will love having you present and sharing your knowledge, skills or talents with their friends.  Note we also welcome grandparents and extended family members to our service. Here are just a few ideas.

 

Occupations and Hobbies

We welcome all parents to the Service to talk about their occupation or hobby (eg music, craft, cooking). Everything parents do interests children and these talks are some of the best educational resources you can give our Service. We use information from discussions about occupations and hobbies in our programming and the ideas explored from parent talks can last for weeks.

 

Home Culture

We encourage you to share aspects of your culture and family life with our children. Many of our learning outcomes are based on understanding of and respect for different cultures and ethnic backgrounds, and children (and staff) enjoy learning about different belief systems and ways of living.  This may include, for example, learning about different foods and traditional meals. You may wish to lead a cooking activity.

 

Reading

Children love being read to. If you or your parents have the time please contact your room educators to organise a suitable for reading.

 

Excursions

We often need additional adults to help supervise children during excursions. This is a wonderful opportunity to share your child’s experiences in their local community, and to learn about their friends and social interactions. You’ll also get to see how we use these experiences to promote children’s learning, and how the experiences often lead to the many varied topics we explore.

 

Recyclables

We’re always on the lookout for clean, recyclable items like empty food containers, ribbons, wrapping paper, towel tubes (not toilet, egg or milk because of hygiene and allergy issues), paper and anything interesting from your work. All contributions are much appreciated and will be used by the children as they create, imagine, explore, hypothesise etc.  Keep a look out for their amazing work!

 

Family Photos

We love displaying family photos, and welcome all your contributions. Not only do the photos create a warm, friendly and homely environment, they may also prompt activities and experiences related to the photos’ content. This is ideal for children’s learning and development, as children are likely to be engaged in an activity related to their interests, strengths or everyday lives.

 

If you would like more information about how you can participate in your child’s learning, please let me know or discuss with your child’s Room Leader.  Please remember, you are always welcome to visit or call the Service at any time.

 

 

Sincerely,

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

 

 

 

Family Participation in Curriculum Letter

INSERT LOGO and address

Dear families and caregivers,

Do you have a special talent or skill? Do you have an interesting hobby? Would you like to share an element of your culture with our Service?  Maybe you would love to come and read to the children. If so, we would like to hear from you!

It is important for families to play a role at our Service and we welcome and encourage your involvement. Everything parents do interests children, and parent involvement and information about what your family is doing is the best educational resource you can provide for the Service. Family participation gives children new experiences including involvement in different cultures. It also allows children to interact with new people and learn new skills. We use information that has come from family interactions and discussions of hobbies, jobs etc in our curriculum and the ideas explored can last for weeks.

We would like to extend an open invitation to family members to come in and talk to the children about their job or hobby, put on a demonstration, or run an activity (eg craft, dance, singing, reading). Please outline what you would be interested in doing below and also advise the days and dates you are available.

 

Please return the form to your child’s Room Leader or the Nominated Supervisor. If you would like more information about how you can participate in your child’s learning, please let me know or discuss with your child’s Room Leader.  Please remember, you are always welcome to visit or call the Service at any time.

 

Sincerely,

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

Parent Name: __________________________________________________

Activity/Demonstration:_________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

Days, dates and times you are available:___________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

Fee Increase Letter

 

INSERT LOGO and address

 

Name

Address Line 1

Address line 2

 

Dear Families and Carers

 

We pride ourselves on delivering high quality care and educational programs.

 

To enable us to continue to provide these, we review our fees in line with costs every July, consistent with general practice in the childcare industry.

 

We will be implementing a $<insert fee increase> increase across all rooms from <insert day, date and year>. The new full daily fee will be <insert daily fee> per day. Please note that any Child Care Subsidy (CCS) will continue to apply and will be reflected in invoiced fees. 

 

Your payments will need to be adjusted from <insert day, date and year> to your new gap fee via your payment method such as Ezi-debit or centre pay.

 

We thank you for your ongoing support of the centre, and look forward to continuing to provide a safe and happy environment for your family.

 

Kind regards,

 

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

<insert date>

 

 

 

 

 

Health Information Update Letter

 

INSERT LOGO and address

 

Dear Families and Carers

 

Children’s health needs are always changing. Please ensure you inform us as soon as possible of any new/changed health requirements your child has so we can ensure the safety and wellbeing of your child.

For new health needs we need a medical management plan signed by your child’s doctor to ensure we implement appropriate health care practices. For changed health needs the medical management plan we hold will need to be updated by your doctor. Please see our Medical Conditions Policy for more information on requirements for a Medical Management Plan.

The attached form allows you to provide us with a brief summary of your child’s new/changed health needs. Please note, however, that we must comply with your doctor’s instructions where we hold a current plan, and we require a plan to implement new health needs.

If you would like to speak privately to an educator or the Nominated Supervisor about your child’s health needs or the Medical Conditions Policy, please do not hesitate to contact us.

 

Kind regards,

 

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

<insert date>

 

 

  • Name of child:______________________________________________________________________
  • Name of condition: __________________________________________

 

  • Please outline what has changed:

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

  • Please advise doctor’s details if these have changed

Name of Child’s Doctor/Medical Service:________________________________________________

Address of Service:__________________________________________________________________

___________________________________________________________________________________

Telephone:_________________________________________________________________________

 

 

                Please attach the new or amended medical management plan

 

 

 

 

 

Maintenance Family Letter

INSERT LOGO and address

 

 

Dear Families

 

During the period INSERT DATES AND YEAR our centre will be undergoing maintenance to <insert maintenance required eg to replace broken…., to upgrade our cooling system, to repair…>. This will occur in <insert location if relevant eg in our nursery room, outdoor environment>.

We have completed a risk assessment and will take all necessary measures to ensure the safety of our children, families and visitors. These measures include <insert measures eg barricading area so it’s inaccessible to children…>

We look forward to sharing <eg our new space/equipment/environment> with you.

Please let us know if you have any questions about our scheduled maintenance or would like to view our risk assessment.

Sincerely

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

 

Parent Questionnaire Child Information

INSERT LOGO and address

<Insert child’s name>

Dear families

We value the relationships we build with our families and the expert knowledge you have about your children. To ensure we can provide the best education and care, please answer the following questions. If we have asked you to do this previously, we have attached your last response. In this case please respond only to the questions where the answer has changed since last time.

  1. What does your child love doing at home?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. What do they talk about when they come home from the service?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Who do they talk about when they come home from the service?

__________________________________________________________________________________

__________________________________________________________________________________

  1. What do they watch on TV?

__________________________________________________________________________________

__________________________________________________________________________________

  1. What is their favourite music?

__________________________________________________________________________________

__________________________________________________________________________________

  1. What outside activities does your child do?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

 

 

  1. Do you think your child has particular strengths in certain areas? If yes please provide details

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Do you think your child needs more assistance in certain areas? If yes, please provide details

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Does your child use any words or phrases that may not be used by other children? If yes please describe

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Does your child have naps during the day at home? If yes, when and how long for?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. What settling techniques do you use at home?

_________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Is your child learning to use the toilet at home? If yes please provide details

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. What is the child’s favourite food(s) at home?

__________________________________________________________________________________

__________________________________________________________________________________

  1. Do you have a pet? If yes, what type of animal is it and what is the pet’s name?

__________________________________________________________________________________

__________________________________________________________________________________

  1. Does your child have a close relationship with their grandparents? If yes, what does your child call them?

__________________________________________________________________________________

__________________________________________________________________________________

  1. Does your child do any special activities with their grandparents? If yes what are they?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Does you child have brothers and sisters? If yes please advise age and names

__________________________________________________________________________________

__________________________________________________________________________________

  1. What after school activities do the brothers or sisters do?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Does your child have any close relationships with other family members? If yes please provide details?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Please share any cultural practices the child participates in at home

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Has your child been diagnosed with a medical condition (eg asthma, anaphylaxis, diabetes) or health need we don’t know about? If yes please provide details

__________________________________________________________________________________

__________________________________________________________________________________

_________________________________________________________________________________

 

 

  1. Has your child’s medical condition or health needs changed since you last advised us? If yes please provide details

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Has your child’s medication changed since you last advised us? If yes please provide details

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Has your child had an immunisation since you last advised your child’s immunisation status? If yes please provide details

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. What is your occupation?

Mum  ______________________________________________________

Dad  _______________________________________________________

  1. Please share any other relevant information about your child with us.

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

  1. Do you have any comments or suggestions about your child’s education and care?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

 

 

Thank you for completing this questionnaire

Please return to <insert educator’s name or location>

 

Parent Questionnaire Curriculum Feedback

Child’s Name________________________________________________________________

Parent’s Name_______________________________________________________________

Parent’s Signature____________________________________________________________

Date_______________________________________________________________________

Please take a couple of minutes to complete this survey. Please circle the number matching your response.

  1. Strongly Disagree Disagree  3. Neither Agree or Disagree   4. Agree   5. Strongly Agree

 

Your child’s learning experiences have helped them:

1          2          3          4          5          take on responsibilities

1          2          3          4          5          become more independent

1          2          3          4          5          respect other people

1          2          3          4          5          cooperate with others

1          2          3          4          5          make sensible choices about their health and safety

1          2          3          4          5          develop their physical skills

1          2          3          4          5          develop their oral language

1          2          3          4          5          develop their understanding of literacy and numeracy

1          2          3          4          5          learn how to be thinkers and problem solvers

1          2          3          4          5          use their imagination and creativity

1          2          3          4          5          learn about their environment.

Do you have any comments about how we can promote your child’s learning?

______________________________________________________________________________________                      

______________________________________________________________________________________      

______________________________________________________________________________________                      

______________________________________________________________________________________                      

______________________________________________________________________________________                      

 

 

 

Parent Questionnaire Curriculum and Routines

INSERT LOGO and address

Dear Families

Feedback from families is a gift for the Service. It allows us to know what we’re doing right, what we’re doing wrong and what could be improved. Please answer the brief questionnaire below and place in the survey box near the sign in/out sheet by <insert date>

  • Do you often receive information about your child’s achievements and when you drop off or collect your child? How can we improve the way we provide information?

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

  • Are we meeting your child’s individual needs/interests? For example, do we know how your child prefers to play? Please tell us how we can tailor our curriculum to maximise your child’s learning and development opportunities.

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

  • Do we do things differently at our Service than you do at home? We would like to ensure consistency between home and our Service as much as possible. Please let us know if your child follows a different routine/procedure at home.

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

  • Do you have any other comments or suggestions about how we can improve our Service routines, activities or curriculum?

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

Family Member’s Name (Optional):  ______________________________________________________

Family Member’s Signature: _____________________________________________________________

Date: __________________________________________________________

Parent Questionnaire Orientation

INSERT LOGO and address

Dear Families

 

Feedback from families is a gift for the Service. It allows us to know what we’re doing right, what we’re doing wrong and what could be improved. Please answer this brief questionnaire about yur child’s orientation below and place in the survey box near the sign in/out sheet by <insert date>

 

Overall how would you rate your child’s orientation to the service? (Please circle one)

Very Satisfied                    Satisfied                               Neither satisfied or dissatisfied                 Dissatisfied         Very Dissatisfied

 

Please circle one

yes

no

N/A

Did educators familiarise you and your child with the daily routine and activities?

yes

no

N/A

Did educators reassure you that most children settle in quickly to their new environment?

yes

no

N/A

Did the Nominated Supervisor arrange for you and your child to visit the service, meet the staff and become familiar with the environment before your child’s first day?

yes

no

N/A

If your child visited the service before their first day, did the educators indicate your child could participate in the activities if they wished?

yes

no

N/A

Were the daily timetable and curriculum discussed, as well as routines and any special requirements for your child?

yes

no

N/A

Were you encouraged to send any special comfort items (teddy etc) to help your child in the initial settling in period?

yes

no

N/A

Were you invited to ring and check on your child at any time?

yes

no

N/A

Were you told what to bring? (eg birth certificate, immunisation record and Medicare number )

yes

no

N/A

Did Educators explain modes of fee payment and communication (newsletters, pockets, communication box etc)?

yes

no

N/A

Did Educators explain the importance of labelling personal items and also shown the parent library where they can access the Service policies and other resources?

yes

no

N/A

Did educators discuss how best to tailor your child’s settling in period?

yes

no

N/A

Did educators encourage you to say goodbye when dropping off – and reassure you that if your child remains distressed over a period of time they will contact you? 

yes

no

N/A

Were you able to stay as long as needed to reassure your child?

yes

no

N/A

Were you told you will be kept informed when you collect your child about how he or she is settling in and that you are welcome to discuss any issues with the nominated supervisor at a convenient time?

yes

no

N/A

Was the Enrolment Form explained and filled in completely with all relevant information about your child?

 

What could we improve?

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

What did we do well?

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

 

Name (optional) ___________________________________________________

Date_____/_____/______

 

Thank you for taking the time to complete this questionnaire.

 

 

 

Parent Questionnaire Physical and Cultural Activities

INSERT LOGO and address

<Insert child’s name>

Dear families

 

We believe it is important to create a link between learning undertaken at our Service and activities your child participates in at home. Please answer the questions below and then place in the survey box in your child’s room so we can implement strategies to strengthen promote learning around your child’s interests and skills.

  • What kind of toys does your child play with at home?

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  • If your child participates in physical activity at home or at a club/organisation etc, please describe the activity (eg helping to wash the car, gardening, organised sport/gym).

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  • If your child participates in cultural activities please describe the activity (eg dancing, learning another language, playing a musical instrument).

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We would also like feedback on our physical play activities in the Service! As a parent or guardian, you know your child best. We would like your feedback on any activity or play experience your child came home excited about or bored with. This will help us improve our program and give your child the best possible educational environment.

  • Is there any piece of equipment that your child particularly likes? Yes/No

If yes, what is it? Do you know why they like it?

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

 

  • Is there any physical activity that your child particularly likes? Yes/No

If yes, what is it? Do you know why they like it?

 

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  • Do you feel our program could be more culturally inclusive in regards to physical movement?

Yes/No

If yes, do you have any suggestions on how we could achieve this?

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

                               

  • Would you be interested in coming in to the Service to talk about an activity or instruct a group of children in an activity?

Yes/No

 

Thank you for completing this questionnaire

 

 

 

Parent Questionnaire Relationships

INSERT LOGO and address

Dear parents as a part of our continuous improvement plan for our service could you please take 5 minutes to complete this survey. Thank you for your time.

 

 

1

very good

2

good

3 average

4

poor

5

very poor

Do you feel welcomed, recognised, acknowledged and respected by all our educators?

 

 

 

 

 

Do you feel that your child is really known by, and really knows, the people who care for him or her?

 

 

 

 

 

 

Do you feel your child is not just looked after but really cared for?

 

 

 

 

 

 

Do you feel your child is happy, secure and engaged?

 

 

 

 

 

 

Are you and your child consistently received and greeted upon arrival?

 

 

 

 

 

 

Do you feel you are involved in making decisions about your child’s activities and learning?

 

 

 

 

 

 

Do you feel you are given lots of information about what is occurring?

 

 

 

 

 

 

 

Further Comments

                                                                                                                                                                                                                        

                                                                                                                                                                                                                        

                                                                                                                                                                                                                        

                                                                                                                                                                                                                        

                                                                                                                                                                                                                        

                                                                                                                                                                                                                        

Thank you for taking the time to complete this survey. It can be placed in the survey box next to the sign in/out sheet.

Parent Questionnaire Safety, Hygiene and Maintenance

INSERT LOGO and address

Dear Families

We are committed to providing a safe and hygienic service. We value and respect your views and feedback, and ask that you take a few minutes to complete this survey.

Please circle the rating that best describes your response to the statement. You may also provide additional comments

  1. I feel confident that my child will always be safe at the service

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. I feel confident that the buildings, equipment and resources are cleaned in accordance with best practice guidelines

 

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

 

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. I would feel comfortable telling an educator or staff member about a safety hazard I may identify

 

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

 

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. The service is always tidy and uncluttered

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. Hygiene practices at the service (eg nappy changing, hand washing, food storage and serving, sandpit) comply with best practice guidelines

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. Broken equipment or resources are always removed immediately.

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. I am confident educators complete daily safety checks

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. I am aware the service implements a Building Maintenance procedure and records maintenance needs and actions taken

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. I am confident the service implements daily cleaning schedules

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

We welcome any comments you may have about safety, hygiene and maintenance issues.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Optional

Name: ­­­­­­­­­­­­­­­­­­­­­____________________________________________________________________________

 

Thank you for taking the time to complete this survey. It can be placed in the survey box next to the sign in/out sheet.

 

 

Parent Questionnaire Service Operations

INSERT LOGO and address

Dear families, we value your feedback on our practices, policies and activities, and welcome your contributions to service decisions. Do you have any comments or suggestions about:

  1. the policy we are reviewing this week

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. the topic we are focusing on in our continuous improvement activities this week

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. the new information in our Quality Improvement Plan this week

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. our routines, activities or curriculum

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. any other issues

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. any way you can or would like to be involved in our routines, activities or curriculum

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

The following is optional unless you answered question f)

Name:  ____________________________________________

Date: ______________________________________________

Thank you for completing this questionnaire. Please return to the Nominated Supervisor or place in the box marked Questionnaires in the foyer.

Parent Questionnaire Service Operations 2

INSERT LOGO and address

Dear Parent/Guardian

We aim to provide your child/ren with the highest level of care and education and we value your opinion about how well we are achieving this.   

We have attached a short questionnaire and ask that you answer the questions as honestly as possible. Your responses will be kept private and confidential.

Please return completed survey by_________________

Thank you for your participation.

Kind regards,

 

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

<insert date>

 

Please tick relevant box

 

Strongly Agree

Agree

Disagree

Don’t Know

1.       I feel welcome in the Service.

 

 

 

 

2.       The Service takes my concerns seriously.

 

 

 

 

3.       The Service provides helpful information.

 

 

 

 

4.       I feel as though I can talk to educators about my child’s progress.

 

 

 

 

5.       The Service values my help and interest.

 

 

 

 

6.       Teachers provide a challenging and stimulating environment for my child.

 

 

 

 

7.       Resources and equipment  are engaging, well set up  and visually attractive

 

 

 

 

8.       Teachers care if my child is not doing as well as he/she can.

 

 

 

 

9.        The Service is a safe and secure environment.

 

 

 

 

10.    The Service is always looking for ways to improve what it does.

 

 

 

 

11.   Educators regularly praise children.

 

 

 

 

12.   The children are the Service’s main focus.

 

 

 

 

13.   I share in the education of my child.

 

 

 

 

14.   I receive adequate notice of Service events.

 

 

 

 

15.   Communication from the Service is regular and informative eg newsletters, social media, email, SMS.

 

 

 

 

16.   Educators constantly aim to improve the quality of learning and teaching.

 

 

 

 

What do you see as the strengths of the Service?

 

 

 

How do you think the Service could be improved?

 

 

 

In what ways would you like to be more involved in the Service?

 

 

 

What other comments would you like to make (if any)

 

 

 

 

 

 

Name (Optional)____________________________________________________________________________________

Thank you for completing this questionnaire. Please return to the Nominated Supervisor or place in the box marked Questionnaires in the foyer.

Parent Questionnaire Service Operations 3

INSERT LOGO and address

Dear Families

We are committed to educating and caring for children in partnership with parents. We value and respect your views and feedback, and ask that you take a few minutes to complete this survey.

Please circle the rating that best describes your response to the statement. You may also provide additional comments

  1. Educators interact warmly with my child

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. Educators are responsive to my child’s needs and interests

 

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

 

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. The curriculum regularly includes activities and experiences that reflect my child’s strengths, knowledge and interests

 

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

 

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. The service is always clean and uncluttered

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. Hygiene practices at the service (eg nappy changing, hand washing, food storage and serving, sandpit) comply with best practice guidelines

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. The outdoor environment is attractive and promotes children’s imagination, creativity and physical activity

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. My child’s learning is visible at the service (eg artwork, photos, curriculum displayed on walls)

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. I feel welcome when I visit the service

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. Educators know my name

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

 

  1. Educators encourage me to talk to them about my child, or to approach them with issues or concerns

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  1. There is information available about support services in the local or broader community (eg SIDS, health services, children’s health professionals, inclusion and support agencies)

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  1. My overall perception of the service is of a well run service that is committed to high quality education and care

Strongly Agree                  Agree                    Neutral                 Disagree              Strongly Disagree

Comments_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

We welcome any comments you may have about our strengths or areas for improvement.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Optional

Name: ­­­­­­­­­­­­­­­­­­­­­____________________________________________________________________________

 

Thank you for taking the time to complete this survey. It can be placed in the survey box next to the sign in/out sheet.

Philosophy Review Letter

 

INSERT LOGO and address

 

Dear Parents and Carers,

                   

As a part of our Quality Improvement Plan, we would like your feedback on our Philosophy.

At its simplest, a philosophy is important because it describes our values and goals, why we have these values and goals, and how we will achieve them.

Philosophy deals with questions arising from our capacity to affect others. The values we apply and our behaviours are not simply ‘natural’, they come to us through our capacity to reflect on our choices and to choose carefully how to act. This applies to businesses as much as to individuals.

With this in mind, we aim to foster a spirit of reflection on our philosophy to ensure it accurately reflects what we do and why we do it.

Please read our current philosophy and give your feedback, either directly to me or on the notice board with the existing philosophy.

Please be assured we value your input.

Kind regards,

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

Policy and Procedure Change Letter

INSERT LOGO and address

 

 

Dear Families

We regularly review our policies and procedures to ensure our practices comply with the early childhood laws and other laws where relevant, and reflect best practice principles and guidelines. On occasions we also update our policies and procedures to make them clearer and more user friendly.

We recently made the following changes to our <insert name of policy/procedure>

<insert changes>

These changes were made <insert reason for change>

I’ve attached a copy of the updated policy or procedure. Please don’t hesitate to contact me if you have any questions.

Kind regards,

 

<insert name of Nominated Supervisor>

Nominated Supervisor

<insert date>

 

 

Preschool to School “Child Readiness Profile”

 

INSERT LOGO and address

Dear Parents

 

This profile has been developed by Early Childhood Educators and Teachers of Kindergarten school classes. You may wish to use this information as a guide to your child’s school readiness. Some schools also ask for information from Early Childhood Services about your child’s abilities, strengths and areas to focus on.

 

Please remember all children are unique and develop at their own pace.  If you would like to discuss this information in more detail, please don’t hesitate to book an appointment through our office.


Preschool to School

“Child Readiness Profile”

Child’s Name: ____________________________                                           Age: ____________________

 

Educator: ________________________________                                         Date Compiled: ___________

 

Y

N

Comments

Physical Skills/Independence

Shows a hand preference when completing activities

 

 

 

Uses scissors to cut along a straight line

 

 

 

Makes and designs things using a variety of materials

 

 

 

Enjoys a variety of indoor and outdoor play

 

 

 

Can do up buttons and zippers

 

 

 

Can put on and take off a jumper independently

 

 

 

Can put on and take off shoes independently

 

 

 

Can put on and take off a jumper independently

 

 

 

Language

Follows simple instructions

 

 

 

Uses at least 5 words in a sentence

 

 

 

Talks about the past, present and future

 

 

 

Recites words from songs, poems and rhymes

 

 

 

Joins in singing familiar songs

 

 

 

Answers and asks simple questions

 

 

 

Makes needs known

 

 

 

Speaks clearly and audibly, correctly articulating words

 

 

 

Interested in books etc for enjoyment

 

 

 

Identifies pictures in books, magazines, on television or video

 

 

 

Reads a book the right way up and turns one page at a time

 

 

 

Retells a story based on the pictures in a book, magazine, on television or video

 

 

 

Recognises name in print

 

 

 

Recognises and names some letters

 

 

 

Talks to others about familiar objects and events

 

 

 

Uses an adult like pencil grip

 

 

 

Writes own name

 

 

 

Can draw a person with 5 body parts

 

 

 

Draws pictures to represent an event

 

 

 

Uses a variety of tools (eg pens, textas, paintbrushes) to draw, scribble or write

 

 

 

Personal/Social Skills

Uses the toilet independently and can wipe bottom

 

 

 

Washes hands independently

 

 

 

Can say own name and address

 

 

 

Identifies colours including green, red, blue and yellow

 

 

 

Plays cooperatively with others and takes turns in a game

 

 

 

Can focus on an activity or listen quietly to a story for a few minutes

 

 

 

Can share an adult’s attention with several other children

 

 

 

Finishes a task and tidies up afterwards

 

 

 

Recognises own belongings

 

 

 

Adapts to new settings and experiences

 

 

 

Is curious about the world

 

 

 

Participates in imaginative play

 

 

 

Mathematics

Sees differences in shapes

 

 

 

Names squares, rectangles, triangles, circles

 

 

 

Uses numbers to count

 

 

 

Uses words ‘many, a lot, more, less’

 

 

 

Identifies things in a group that are different

 

 

 

Recognises opposites eg up and down, under and over, in front and behind, day and night

 

 

 

Recognises patterns

 

 

 

Can copy a square, rectangle, circle and triangle

 

 

 

 

Five strengths the child has

  1. ______________________________________________________________________________________
  2. ______________________________________________________________________________________
  3. ______________________________________________________________________________________
  4. ______________________________________________________________________________________
  5. ______________________________________________________________________________________

 

Five of the child’s favourite things

  1. ______________________________________________________________________________________
  2. ______________________________________________________________________________________
  3. ______________________________________________________________________________________
  4. ______________________________________________________________________________________
  5. ______________________________________________________________________________________

 

Three areas to strengthen

  1. ______________________________________________________________________________________
  2. ______________________________________________________________________________________
  3. ______________________________________________________________________________________

 

 

 

Other suggestions or comments to assist the child’s transition to school

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

____________________________                                                     ____________________________

Educator’s Name                                                                                             Nominated Supervisor’s Name

____________________________                                                     ____________________________

Educator’s Signature                                                                                      Nominated Supervisor’s Signature

_____________________________                                                   _____________________________

Date                                                                                                                      Date

 

 

Re-enrolment Information Update Letter

INSERT LOGO and address

Dear families,

To ensure we provide a safe environment which promotes the health and wellbeing of your child, please update your information below if relevant eg you have moved, have a new phone number or email address, have changed jobs, changed health funds, or wish to appoint new emergency contacts etc.

There is no need to complete the form if information has not changed. You need only complete relevant sections.

Child’s Name                     ____________________________________________________

 Home address                  ____________________________________________________

Suburb                                 _____________________________________________                   Postcode ________________

 

PARENT DETAILS

 

 

 

                                                                Parent One                                                         Parent Two

Where answer is same as Parent One write same

Surname                              ________________________________                           ____________________________________

Given Names                     ________________________________                           ____________________________________

Occupation                         ________________________________                           ____________________________________

Home address                   ________________________________                           ____________________________________

                                                ________________________________                           ____________________________________

Home phone                     ________________________________                           ____________________________________

Work phone                       ________________________________                           ____________________________________

Mobile                                  ________________________________                           ____________________________________

Best contact number      ________________________________                           ____________________________________

Email                                     ________________________________                           ____________________________________

MEDICAL INFORMATION

 

                                                ________________________________                           ____________________________________

 

Medicare Number           __________________________                           Do you have ambulance cover?    Yes    No  

Private Health Fund      Yes          No   Fund name    ___________________  Fund Number    ________________

Doctor’s Name                                                                                                                  Doctor’s phone number

______________________________________________                     ____________________________________

Doctor’s address

_______________________________________________________________________________________________

_______________________________________________________________________________________________

(Optional) Dentist’s Name                                                                                           (Optional) Dentist’s phone number

______________________________________________                     ____________________________________

 

(Optional) Dentist’s address

_______________________________________________________________________________________________

_______________________________________________________________________________________________

IMMUNISATIONS

 

 

 

Are your child’s immunisations up to date?             Yes                    No

* If your child has had an immunisation since your last advice, please provide a copy of your child’s Australian Childhood Immunisation Records (ACIR) Statement.  (You can get a copy by calling 1800 653 809, by email on acir@medicareaustralia.gov.au , from a Medicare or Centrelink office or online at www.medicareaustralia.gov.au/online ).

 

AUTHORISATIONS AND EMERGENCY CONTACTS

 

 

 

Name of any contact who is no longer authorised to collect child from service or consent to medical treatment, administration of medication etc.

______________________________________________________________________________________________

Name of new person who may collect your child from the service. If your child needs to be collected because they are unwell, we will contact this person if we cannot contact you or you are unable to collect your child. This person must therefore live a maximum of 30 minutes from the service and must provide identification when collecting the child. Please obtain their consent before listing them as an emergency contact.

Name                                    ____________________________________________________                                               

Relationship to child       ____________________________________________________

Home phone                                     Work phone                                                       Mobile

____________________           ____________________                           ____________________

Address                                               ____________________________________________________                                       

Email                                     ____________________________________________________

Contact’s Signature         ____________________________________________________

 

Parent One

 

I authorise this person to collect my child from your service                            Yes                     No  

Can we notify this person of any emergency involving your child                                  Yes                     No  

 if we cannot immediately contact you?

Can this person consent to medical treatment or the administration           Yes                     No  

 of medication if we cannot contact you?

Can this person consent to the Nominated Supervisor or an educator        Yes                     No  

taking the child outside the service if we cannot contact you?

 

Parent  Two

 

Parent One Signature    _________________________________________

 

I authorise this person to collect my child from your service                            Yes                     No  

Can we notify this person of any emergency involving your child                                  Yes                     No  

 if we cannot immediately contact you?

 

Can this person consent to medical treatment or the administration           Yes                     No  

 of medication if we cannot contact you?

Can this person consent to the Nominated Supervisor or an educator        Yes                     No  

taking the child outside the service if we cannot contact you?

 

Parent Two Signature    _________________________________________

 

COURT ORDERS

 

 

 

Are there any court orders, parenting orders or parenting plans covering the powers, duties, responsibilities or authorities of any person in relation to the child or access to the child?

   Yes  (please attach)                     No

 

OTHER

 

 

 

 

Is there any else you would like to tell us?

_______________________________________________________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

Parent One Signature    _________________________________        Date      ___________________________

Parent Two Signature    _________________________________        Date      ___________________________


 

Privacy Notice

Personal information will be managed openly and transparently in a way that protects an individual’s privacy and respects their rights under Australian privacy laws. 

We only collect or use personal information if this is needed to education and care to children at the service, or to comply with our legal obligations. We will take reasonable steps to make sure you know we have your personal information, how we got it and how we’ll handle it.

 

We collect most personal information directly from a parent or guardian. We may also collect information through our website, social media page, Family Law court orders or agreements, special needs agencies and training courses. We may occasionally request information from other organisations which you would reasonably agree is necessary for us to educate and care for a child.

 

The information collected includes information required under the National Education and Care Law and Regulations or needed to promote learning under the Early Years Learning Framework.  This includes name, address, date of birth, gender, family contact details, emergency contact details, authorised nominee details, parents’ occupations, cultural background, home language, religious beliefs, payment details, child care benefit information, Medicare number, , immunisation records, medical information and medical management plans, photos of children and information about children’s strengths, interests, preferences and needs, including special needs. 

We do not disclose personal information to others unless you would reasonably expect us to do this, we have your consent or we are complying with an Australian law.

 

We aim to keep the personal information we hold accurate, up-to-date and complete. This enables us to provide high quality education and care while ensuring the health and safety of children, and it is also important that we can contact you in the event of an emergency.

 

We have systems and practices in place to ensure personal information is secure and can only be accessed by those who need the information or may legally access it.

 

You have the right to access your personal information. There are some circumstances under Australian privacy laws where we may not be able to give you access. We will tell you if this is the case. There is generally no cost for accessing your information. We will tell you if there is a charge before providing access.

Our Privacy Officer for privacy matters, including complaints, is the Approved Provider or Nominated Supervisor who may be contacted by telephone on INSERT PHONE NUMBER or email INSERT EMAIL ADDRESS or by mail INSERT POSTAL ADDRESS.

We will provide a copy of any updates to our Privacy and Confidentiality Policy on our Service Noticeboard and include the changes in our Newsletter.

 

Re-enrolment Letter

 

INSERT LOGO and address

 

 

Name

Address Line 1

Address line 2

 

Dear <insert name>

 

It is with pleasure we ask you to confirm your intention to re-enrol <insert child’s name> in <insert year>.

 

We trust you and your child are enjoying the fun, inspiring and nurturing learning environment that we offer at <insert service name>, and look forward to being a part of your child’s ongoing care and education next year.

 

If your child will not be returning next year please tick this box.

 

If your child will only be returning for the period before they

start school please tick this box.

 

To secure your place please confirm the sessions/days that you would like <insert child’s name> to attend by ticking the days below and returning to the office when next at the centre. Please return by <insert day, date and year <insert day, date and year> to ensure you have the best chance of getting your preferred care option.

You may need to adjust table below if you offer part day sessions

 

Preference 1

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

 

 

Preference 2

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

 

 

If your child is likely to go to school in <insert following year> please tick this box.

 

If you wish to re-enrol another child/children, please advise child/children’s name/s: _________________________________________________

 

Please note fees for re-enrolled children are payable from the date we re-open the service in <insert year>

ie <insert date>.

 

If you wish to enrol a new child/children, please provide the details below:

 

Child’s Name:_________________________________________       DOB: ____________

 

Year child likely to start school: __________

 

Preference 1

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

 

 

Preference 2

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

 

 

Child’s Name:_________________________________________       DOB: ____________

 

Year child likely to start school: __________

 

Preference 1

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

 

 

Preference 2

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

 

 

As always, please don’t hesitate to contact me if you have any questions or comments.

 

Kind Regards

 

 

<insert Nominated Supervisor’s Name>

Nominated Supervisor

<insert phone number>

<insert email>

<insert date>

 

 

Safety Letter

INSERT LOGO and address

Dear families and caregivers,

We take our obligations to ensure the safety and wellbeing of every child and adult at our Service very seriously. One way we do this is by identifying potential hazards and then implementing measures to eliminate or reduce the risk to acceptable levels. 

The following measures are some of those responses to potential risks and we ask all family members who visit our Service to comply with them at all times:

  • bring any other children you have with you at drop off/pick up times into the Service. Please do not leave them in the car where temperatures can quickly become too hot for children, or children could endanger themselves by pressing buttons/changing gears etc
  • shut the gate firmly behind you so it’s closed, locked shut and unable to be opened by a child
  • sign your child in and out
  • dress your child in sun safe clothing that complies with our sun protection policy
  • hand all medication to an educator and never leave it in your child’s bag where it can be accessed by children
  • keep your child at home if they’re unwell so the illness cannot spread to other children and adults
  • never take your child into the kitchen or leave them alone in a room
  • never bring any food or substance into the Service if we have advised that food or substance triggers allergies or anaphylaxis in a child at the Service. Please also check the ingredients of products like nappy creams
  • advise us as soon as possible about changes in your child’s health needs or medications
  • advise us immediately if there is a new parenting/court order involving your child
  • advise us as soon as possible if you see something at the Service you feel poses a risk to children’s or adults’ safety ie unsafe work practices or damaged premises or equipment.

 

Please also inform us as quickly as possible if you change any of your phone numbers, mailing or email addresses or your emergency contacts so we can contact you or your authorised contact in an emergency.

Sincerely,

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date

Service Changes Letter

INSERT LOGO and address

Dear families,

 

As you may already be aware our Service < has undergone/is undergoing> some changes. We have outlined these below together with the reasons we <have made/are making> them.

  • _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  • _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

  • _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

We welcome your feedback. If you’d like to talk about these changes, please don’t hesitate to speak with educators or the Nominated Supervisor.

Sincerely

 

 

 

<insert Nominated Supervisor’s Name>

Nominated Supervisor

<insert phone number>

<insert email>

<insert date>

 

 

Staff Changes Letter

INSERT LOGO and address

Dear families,

 

As you may have heard already heard < insert staff member’s name> is leaving our Service. <Insert reason if appropriate eg She is moving to …to begin the next chapter of her life and we wish her well although we’ll be sorry to see her leave>

Please be assured we will work with you and your child to make sure there is a smooth transition with minimal disruption to your child’s wellbeing and learning. We will for example:

  • explain to the children that the staff member is leaving and why if this is appropriate
  • offer extra comfort and support to children who are upset by the staff member’s departure
  • create opportunities for children who had close relationships with this staff member to forge stronger relationships with other staff members/educators.

If you would like to discuss this further, please do not hesitate to speak with educators or the Nominated Supervisor.

Kind Regards

 

 

<insert Nominated Supervisor’s Name>

Nominated Supervisor

<insert phone number>

<insert email>

<insert date>

 

 

Transition to New Room Letter

INSERT LOGO and address

 

 

Dear families,

I’m writing in relation to your child’s impending move to a new room with different educators <next year/in the coming weeks>. It’s natural to have concerns about how well your child will settle into a new environment. While change is harder for some children than others, I want to reassure you that we have strategies in place to help you and your child feel comfortable as soon as possible. These include:

  • inviting the new educator to visit your child in their room as often as possible and talking about them in general conversations
  • talking with your child about the coming change for at least 2 weeks before the move in a  positive way
  • visiting the new room and educators to complete activities for a couple of weeks before the move. Families are welcome to attend
  • talking to families about the strategies they use to help their child cope with change
  • celebrating your child’s last day in the room with a special menu and/or activity.

 

Please remember that the opportunity to move between <groups/rooms> at our Service is based on many factors, not just age.

If you have any questions or concerns about your child’s move, please don’t hesitate to contact your child’s educators or the Nominated Supervisor.

 

Sincerely,

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

Transition to School Letter

INSERT LOGO and address

 

 

Dear families,

I’m writing in relation to your child staring school next year. It’s natural to have concerns about how well your child will settle into the school environment. While change is harder for some children than others, I want to reassure you that we have strategies in place to help. These include:

  • talking with your child about school in a  positive way eg the similarities and differences, opportunities to make new friends
  • visiting the local school towards the end of the year to familiarise children with the school environment
  • providing a school readiness report in October before your child starts school
  • completing school readiness activities in the lead up to the end of the year eg children bring lunch from home and open it by themselves.

 

Many parents ask how they can help their child get ready for school. Some simple ideas include making sure your child can wipe their bottom, take off their jumper, put it back on the right way, pack it in their bag, do up their shoes, unwrap their sandwich and undo their lunchbox.

If you have any questions or concerns about your child starting school, or need more information on local schools and their requirements, please don’t hesitate to contact your child’s educators or the Nominated Supervisor.

 

Sincerely,

 

 

<insert name of Nominated Supervisor>

Nominated Supervisor

Ph <insert number>

<insert date>

 

 

 

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