Emergencies – Risk Assessment Example

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Emergencies – Risk Assessment Example

This is an example of a completed risk assessment template taken from the Victorian DET Guide to Developing an Emergency Management Plan  – refer for further information

This document is an example only and can be edited so you can use it to create a risk assessment relevant to your service. You may also need to remove risks that don’t apply and add others

 

1. Identified Hazard 2. Description of Risk
 
3.    Current control measures implemented at our early childhood service 4.     Risk Rating 5. Treatments to be Implemented   6.     Revised Risk Rating after implementing Treatments
A
Consequence
B
Likelihood
C
Risk Level
A
Consequence
B
Likelihood
C
Risk
Level
Only include in your EMP those hazards that are applicable to your early childhood service
 

The examples provided below are not intended to be exhaustive.

Only include in this column those controls that have actually been implemented in your early childhood service.
 

If you choose to use any of the examples below, make sure the wording describes the situation in your workplace.

      Measures to be taken by our early childhood service to eliminate or reduce impact of the risk      
 

 

Bushfire

 

Probable Cause:

Identify the key cause/s e.g.:

  • Lightning strike
  • Arson
  • Bushfire rapidly spreading from forest in close proximity to the ECS
  • Spark ignited by machinery
  • Power line failure
  • Escaped planned burns

Probable Consequences:

Identify the key consequence/s e.g.:

  • Fatality and/or permanent disability from burns
  • Serious injury from smoke inhalation
  • Stress or psychological injury requiring clinical support for multiple individuals
  • Weekly check of safety equip during bushfire season.
  • Liaison with local fire services regarding clearing trees, building safety prior to start of the bushfire season.
  • Check CFA website, alerts during the bushfire season.
  • Conduct evacuation drills in Terms 1 and 4; conduct Shelter-In-Place drill in Term 1.
  • Working bees to clear and clean up ECS site twice per year.
  • EMP is reviewed and socialised with staff before fire season.
  • Staff and parents aware of plan and understand their role within it.
  • Utilise ‘Annual facilities bushfire readiness review checklist’ in October to prepare for the bushfire season
  • ECS will close on Code Red FDR days
Severe Possible High During an elevated fire danger period ensure a heightened state of readiness.  As appropriate, this will include:

  • Consultation with local/District CFA to obtain advice on current bushfire conditions that could impact the facility.
  • Ensure lines of communication with relevant emergency services are available.
  • A staff member will regularly monitor CFA and Bureau of Meteorology websites, listen to ABC local radio and check the VicRoads website for road closures.
  • Consider cancelling staff travel during work hours.
  • Consider cancelling excursions.
  • Review FDR for week ahead at staff meetings
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.
Severe Unlikely Medium
 

Grassfire

 

Probable Cause:

Identify the key cause/s e.g.:

  • Intentional or accidental ignition of unmanaged dry/dead grass in summer months
  • Farmland
  • Vacant property
  • Managed vegetation in parkland

Probable Consequences:

Identify the key consequence/s e.g.:

 

  • Physical injury to staff or students
  • Stress or psychological injury requiring clinical support for multiple individuals
  • Liaise with local fire services regarding clearing trees, building safety and so on.
  • Check CFA website, alerts during the bushfire season.
  • Emergency shelter-in-place/evacuation drills occur in Terms 1 and 4 in advance of the bushfire season.
  • Engage with local CFA for information regarding best practice for response
             
 

 

Building Fire

 

Probable Cause:

Identify the key cause/s e.g.:

  • Inappropriate management of stored chemicals such as cleaning fluids
  • Incident in science laboratory
  • Exploding gas tank
  • Faulty electrical wiring
  • Faulty electrical equipment

Probable Consequences:

Identify the key consequence/s e.g.:

  • Physical injury to staff or students
  • Stress or psychological injury requiring clinical support for multiple individuals
  • Fire services equipment (fire hose reels, fire extinguishers, fire blankets, hydrants) is tested and tagged as per Australian Standards.
  • A Workplace Inspection is completed once per term to check that exit signs and other emergency equipment is working.
  • Communication systems (PA system) tested on a regular basis.
  • A fire blanket (tested and tagged to Australian Standards) is available in all kitchen areas.
  • All electrical equipment is tested and tagged as per Australian Standards and that frayed leads, damaged equipment and so on. are disposed of in an appropriate manner.
Minor Possible Medium
With the types of controls used in this example, the risk level is ‘Medium’, so your ECS would not have to implement treatments and re-assess the risk.
     
 

Smoke

 

Probable Cause:

Identify the key cause/s e.g.:

  • Fire at nearby factory or house
  • Road accident involving a vehicle transporting a hazardous substance.
  • Bushfire

Probable Consequences:

Identify the key consequence/s e.g.:

 

  • Physical injury to staff or students
  • Stress or psychological injury requiring clinical support for multiple individuals
  • Ensure medical treatment plans for children with pre-existing heart or lung conditions are current and accessible
  • Keep medication accessible
  • Ensure air conditions allow recirculation of air
     
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.

 

     
 

Riverine Flooding

ECS is at risk of flooding when local rivers reach a peak of x metres

 

Recent Flood History:

 

Cause:

  • Significant rainfall

Probable Consequences:

Identify the key consequence/s e.g.:

  • Areas/rooms affected/inundated and inaccessible to staff and students.
  • Roads flooded/blocked to cars and buses for several hours preventing parents, students and staff getting to or leaving facility.
  • Physical injury to staff or students
  • Stress or psychological injury requiring clinical support for multiple individuals
  • Liaise with SES/local government to identify potential risk.
  • Develop contingency for storage of equipment/materials off site or above historical flood levels if necessary.
  • Ensure business continuity plan in place if forced to relocate off site.
     
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.

 

     
 

Severe Weather Event

 

Probable Cause:

Identify the key cause/s e.g.:

  • Electrical storm causing fire.
  • High winds causing roof to collapse, limbs to fall from trees and airborne debris shattering windows.
  • Rain inundation resulting in unsafe electrical wiring/loss of power and communications.

Probable Consequences:

Identify the key consequence/s e.g.:

  • Physical injury to staff or students
  • Stress or psychological injury requiring clinical support for multiple individuals
  • Regular scheduled maintenance to roofs/gutters/drains to keep clear.
  • Liaison with SES/local government to identify potential local risks.
  • Contingency for storage of equipment/materials if necessary.
  • On the basis of weather forecast, secure loose objects in open areas e.g. garbage bins, play equipment.
  • Communications tested.
  • Utility shut-off instructions/points are known.
  • Back up communications and contact lists maintained in case power fails.
  • Condition of large trees regularly checked.
  • Shade sail structures regularly checked.
     
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.

 

     
 

Heatwave

 

 

 

 

 Probable cause:

Identify the key cause/s e.g.:

  • Prolonged period of excessively hot weather

Probable Consequences

Identify the key consequence/s e.g.:

  • hyperthermia: heat and sunlight overheat human body resulting in heat cramps, heat exhaustion, heat stress and heat stroke.
  • dehydration exacerbating existing medical conditions
  • power outages due to high use of air-con, refrigeration
  • failure of public transport (rail)
  • food poisoning due to unrefrigerated lunch
  • Sun and UV protection policy as per SPAG as well as SunSmart program
  • Playground areas are shaded
  • Sufficient shelter available for students awaiting pick-up by parents
  • Sufficient unrestricted water available
  • Restricted outdoor time during hot days (indoor recess and lunch, sports programs moved to gym/indoor area)
  • Staff are trained in identifying early signs of heat stress/dehydration
Major Possible High
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.

 

Moderate Possible Medium
 

Loss of essential services

Power, water or communications

 

Probable Cause:

Identify the key cause/s e.g.:

  • Issue with supply due to storm/accident
  • Planned outage

Probable Consequences:

Identify the key consequence/s e.g.:

  • Lack of availability of resources such as computers
  • Lack of availability of fresh drinking water and water for flushing toilets
  • The size and health of trees growing close to power lines are regularly checked and pruned or removed if necessary
  • Alternative communication source such as charged mobile phone/satellite phone are available
  • Alternate lighting sources, such as a torch or battery operated light are contained in the emergency kit
  • A list of emergency phone numbers is located next to all office phones
Moderate Unlikely Medium
With the types of controls used in this example, the risk level is ‘Medium’, so your ECS would not have to implement treatments and re-assess the risk.
     
 

Bomb/ Substance Threat

 

 

Probable Cause:

Identify the key cause/s e.g.:

 

Known or unknown person with intent or harm or cause fear to staff and students of the ECS

 

Probable Consequences:

Identify the key consequence/s e.g.:

  • Physical injury to staff or students
  • Stress or psychological injury requiring clinical support for multiple individuals
  • Bomb Threat Checklist located next to each phone.
  • Emergency evacuation drills scheduled and practiced on a regular basis.
  • Implement bomb/substance threat response as required.
     
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.
     
 

Intruder

 

Probable Cause:

Identify the key cause/s e.g.:

  • Drug affected
  • Mental health issues
  • Custodial/Parent dispute
  • Political views
  • Police operation

Probable Consequences:

Identify the key consequence/s e.g.:

  • Physical injury to staff or students
  • Stress or psychological injury requiring clinical support for multiple individuals
  • Visitors must report to reception and sign in using the Visitor Register.
  • Visitors are required to wear and display visitor pass/badge.
  • Parents must make an appointment to meet with teachers/principal.
  • Lockdown/lockout/ evacuation procedures are regularly practiced.
  • Values of mutual respect and acceptable parent behaviour policy are communicated and regularly reinforced e.g. at parent forums and in newsletters.
  • Encourage engagement of parents in ECS activities.
  • In relation to court orders / custody papers:
    • the ECS maintains a register of current documents
    • parents are advised of the relevant ECS processes and duty of care to other students and staff.
  • For parent meetings where staff feel a need for support:
    • two staff attend
    • staff use a signal to obtain support from another staff member if required
    • an appropriate room for meeting selected e.g. one with two exit points .
Major Possible High
  • The ECS will provide training for staff in managing aggressive people/diffusing tense situations.
  • Staff will share information on a ‘need to know’ basis concerning parent issues.
  • The ECS will develop a process and pre-determined actions to discretely alert others of an intruder.
  • The ECS will increase number of staff on yard duty as required, develop a roster and monitor attendance of yard duty teachers.
  • Yard duty staff will be trained to manage intruders on ECS grounds.
  • Where necessary, the ECS will seek legal advice and obtain a trespass order for parents who use threatening behaviour.
  • Procedures for responding to an intruder are readily accessible to staff.
  • If there is an escalation of Intruder incidents, the ECS will consider:
    • issuing yard duty staff with two-way radios linked to an office base station
    • installing panic/distress button in reception, principal office and/or meeting room
    • liaising with local police to arrange a prompt response to any call for assistance
    • seeking advice from the DET region and police, and in exceptional circumstances, on engaging a security guard as required
    • installing CCTV.
Moderate Possible Medium
 

Major external emission/

spill

 

Probable Cause:

Identify the key cause/s e.g.:

  • Leak of flammable materials at petrol station
  • Leak of flammable materials due to truck roll-over

Probable Consequences:

Identify the key consequence/s e.g.:

  • Physical injury to staff or students
  • Stress or psychological injury requiring clinical support for multiple individuals
       
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.
     
 

Major accident on a main road

 

Probable Cause:

Identify the key cause/s e.g.:

Probable Consequences:

Identify the key consequence/s e.g.:

       
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.
     
 

Snakes

 

Probable Cause:

Identify the key cause/s e.g.:

  • Warm, dry temperatures

Probable Consequences:

Identify the key consequence/s e.g.:

  • Physical injury to staff or studentsStress or psychological injury requi
  • ring clinical support for multiple individuals
  • ECS grounds are cleared of all refuse and grass is cut regularly
  • Staff with first aid qualifications are trained in responding to a snake bite
  • Staff wear protective footwear on yard duty
  • ECS has a closed shoe policy
  • Food in the chicken coup/shed is kept in tight sealed containers to reduce vermin
     
You will need to determine the risk rating for this hazard. If your risk level is ‘High’ or ‘Extreme’, you will need to implement treatments and re-assess the risk to your ECS.
     
Insert other identified hazards                  

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