Governance – Nominated Supervisor Diary Notes OSHC
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Governance – Nominated Supervisor Diary Notes OSHC
You may need to action sooner than guiding time frames.
Weekly | |
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Service Presentation | Check presentation of rooms and service |
Monthly | |
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Cleaning | Check monthly cleaning completed (see cleaning schedule) |
Communication with families | Communicate regularly with families eg newsletter |
Menu | Check menus consistent with menu checklists and dietary guidelines |
Portfolios | Check children’s portfolios are up to date |
Safety | Complete safety checklists eg indoor/outdoor/laundry/kitchen/room, ensure daily checklists completed, action any changes required |
Smoke Alarms | Test every month |
Quarterly – 3 Months | |
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Child Care Subsidy | Check processes and records using CCS checklist |
Children’s Contact Details | Remind families service must have up-to-date contact information in case of an emergency |
Children’s Food Preferences | Remind families to update their child’s food preferences |
Emergency Rehearsals | Rehearsals for all potential emergencies at least once every 3 months. Include requirement to check batteries, food, water, sunscreen and insect repellent in emergency kit and replace if necessary |
Hazardous Substances Audits | Complete a hazardous substances audit |
Incidents | Review nature of incidents occurring and implement changes if required |
Medication Audit | Complete medication audit |
Medical Information Update | Remind parents to update their child’s medical management plan, medical information, medication and immunisation status |
Storage | Complete Indoor/Outdoor Storage Audit |
Half yearly – 6 Months | |
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Cleaning | Check half –yearly cleaning completed (see cleaning schedule) |
Personal Information | Discuss treatment and security of personal information with staff |
Surveys | Obtain family feedback using parents surveys |
Annually – 12 months | |
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Cardio Pulmonary Resuscitation (CPR) | Check first aid qualifications don’t have CPR component that needs to be updated annually |
Cleaning | Check annual cleaning completed (see cleaning schedule) |
Emergency Management Plan | Test emergency management plan (emergency contact details, emergency procedures, emergency diagram, training plans, rehearsals) |
Inventory | Check records up to date and all maintenance addressed |
Kits | Review location and contents of First Aid Kit(s) |
Pests | Organise annual pest inspection |
Policies | Check all policies reviewed |
Records | Archive old records or destroy records no longer required |
Refresher Training* Training required ASAP where educators not implementing correct procedures |
· Allergy/anaphylaxis management – eg preventing cross contamination · Auto Adrenaline Device (eg Epipen use) · Child Protection · CPR · Emergency Equipment Use · First Aid practices (can include dental first aid) · Hazardous Chemicals · Immunisation/infectious disease information for staff · Manual Handling practices · Hygiene practices eg cough and sneeze etiquette, hand washing (especially before flu season) and benefits of influenza vaccine |
Smoke Alarms | Replace removable alkaline batteries once a year eg when daylight savings ends. |
3 Years | |
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SunSmart Program | Review SunSmart program membership every 3 years – it may be longer for some states. Reminders should be emailed from SunSmart 90, 60 and 30 days before expiry |
As Required | |
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Qualifications |
Ensure staff renew first aid qualifications before expiry Qualifications need to be renewed before expiry |
Child protection clearance eg Working with Children Check (WWCC) |
Ensure staff renew WWCC before they expire NSW holders get email 3 months before expiry |
Emergency Equipment | Organise test of equipment in line with recognised guidelines |
Family Communications | |
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Sun Safety | Include positive messages about sun safety and sun protection measures when communicating with families |
Staff Meeting Topics*
*Ensure topics discussed with staff absent from meetings |
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Medical Plans |
Discuss children’s medical plans, medication and medical needs. Regularly reflect on risk management practices which prevent triggering an adverse reaction in child’s health conditions and implement any improvements |
Emergency Management Plan and Emergency Response Procedures | Discuss emergency plan and procedures, especially after a scheduled drill rehearsal |
Work Health and Safety | Discuss identified risks and WHS practices eg manual handling, storage |
Term 4 | |
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Christmas Parties | Arrange parties |
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