Governance – Nominated Supervisor Diary Notes OSHC

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Governance – Nominated Supervisor Diary Notes OSHC

You may need to action sooner than guiding time frames.

 

Weekly
Service Presentation	Check presentation of rooms and service

 

Monthly
Cleaning	Check monthly cleaning completed (see cleaning schedule)
Communication with families	Communicate regularly with families eg newsletter
Menu	Check menus consistent with menu checklists and dietary guidelines
Portfolios	Check children’s portfolios are up to date
Safety	Complete safety checklists eg indoor/outdoor/laundry/kitchen/room, ensure daily checklists completed, action any changes required
Smoke Alarms	Test every month

 

Quarterly  – 3 Months
Child Care Subsidy	Check processes and records using CCS checklist
Children’s Contact Details	Remind families service must have up-to-date contact information in case of an emergency
Children’s Food Preferences	Remind families to update their child’s food preferences
Emergency Rehearsals	Rehearsals for all potential emergencies at least once every 3 months. Include requirement to check  batteries, food, water, sunscreen and insect repellent in emergency kit and replace if necessary
Hazardous Substances Audits	Complete a hazardous substances audit
Incidents	Review nature of incidents occurring and implement changes if required
Medication Audit	Complete medication audit
Medical Information Update	Remind parents to update their child’s medical management plan, medical information, medication and immunisation status
Storage	Complete Indoor/Outdoor Storage Audit

 

Half yearly – 6 Months
Cleaning	Check half –yearly  cleaning completed (see cleaning schedule)
Personal Information	Discuss treatment and security of personal information with staff
Surveys	Obtain family feedback using parents surveys

 

Annually – 12 months
Cardio Pulmonary Resuscitation (CPR)	Check first aid qualifications don’t have CPR component that needs to be updated annually
Cleaning	Check annual  cleaning completed (see cleaning schedule)
Emergency Management Plan	Test emergency management plan (emergency contact details,  emergency procedures, emergency diagram, training plans, rehearsals)
Inventory	Check records up to date and all maintenance addressed
Kits	Review location and contents of First Aid Kit(s)
Pests	Organise annual pest inspection
Policies	Check all policies reviewed
Records	Archive old records or destroy records no longer required
Refresher Training* Training required ASAP where educators not implementing correct procedures	·         Allergy/anaphylaxis management – eg preventing cross contamination ·         Auto Adrenaline Device (eg Epipen use) ·         Child Protection ·         CPR ·         Emergency Equipment Use ·         First Aid practices (can include dental first aid) ·         Hazardous Chemicals ·         Immunisation/infectious disease information for staff ·         Manual Handling practices ·         Hygiene practices eg cough and sneeze etiquette, hand washing (especially before flu season) and benefits of influenza vaccine
Smoke Alarms	Replace removable alkaline batteries once a year eg when daylight savings ends.

 

3 Years
SunSmart Program	Review SunSmart program membership every 3 years – it may be longer for some states. Reminders should be emailed from SunSmart 90, 60 and 30 days before expiry

 

As Required
Qualifications	Ensure staff renew first aid qualifications before expiry Qualifications need to be renewed before expiry
Child protection clearance eg Working with Children Check (WWCC)	Ensure staff renew WWCC before they expire NSW holders get email 3 months before expiry
Emergency Equipment	Organise test of equipment in line with recognised guidelines

 

Family Communications
Sun Safety	Include positive messages about sun safety and sun protection measures when communicating with families

 

Staff Meeting Topics* *Ensure topics discussed with staff absent from meetings
Medical Plans	Discuss children’s medical plans, medication and medical needs. Regularly reflect on risk management practices which prevent triggering an adverse reaction in child’s health conditions  and implement any  improvements
Emergency Management Plan and Emergency Response Procedures	Discuss emergency plan and procedures, especially after a scheduled drill rehearsal
Work Health and Safety	Discuss identified risks and WHS practices eg manual handling, storage

 

Term 4
Christmas Parties	Arrange parties

 
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