What are your educators doing at any given time?

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The Story of Cinderellas

Cinderellas is a magical long day care service that had two incredible people working there together for the past 30 years. These two women were so in tune with each other few words were needed as they did this magical dance in the rooms and outdoors with each other. They knew exactly what to do to make a day flow. If one did a task, for example ran grouptime, the other set the room up for the next experience. This magical teamwork flowed because they both knew exactly what was needed when working with the children. When a little mishap occurred, which it always will with children, the flow continued with the issue easily resolved. Each educator could step in and do the other’s job when required – no asking or directing. They just knew what was required, could sense all problems and solve them before they even occurred. One time a child was doing something they weren’t supposed to. Facing the opposite direction the educator, without looking up from wiping the tables, redirected the child who was about to climb the bookshelf to a more appropriate area. The child looked amazed as the educator appeared to have eyes in the back of her head.

Managing Educators’ Time to achieve positive outcomes

Unfortunately, Cinderellas doesn’t exist in most services, especially with our high staff turnover.  Don’t panic – a proper run sheet for the room can make any service a Cinderellas. While a routine is a broad-brush stroke of the day, a run sheet breaks the routine down and assigns jobs to specific educators to ensure the routine is completed. Please note strict routines with exact times like this are not needed for everyone or every room. However, walking into a room where it is complete chaos because no educator knows what to do indicates the room requires a run sheet.

See below Emma’s run sheet that she needed to create for her room.

Time Main Activity Support Activity 1 Support Activity 2 Support Activity 3
6.30 Family grouping
8am Outdoor play, greet parents, get weekend sheetsWho: Emma H
9am Positive story for behaviour Who: Emma H Nappy change Who: Cherie
9.10am Helper chart Who: Emma
9.20am Progressive morning tea Who: Cherie – Welcome (Good morning)
– Who is here today activity
– What do you want to do today? A-frame plan with children
Emma H
Planned physical activity – outdoors
Who: Tayla
Set up for group time
Who: Eliza
9.50am Children clean as per helper charts
Who: Eliza
Transition from Outdoors to indoors
Who: Tayla
Assist with transition
Who: Cherie
 10am Planned group time (Topic/interest/family input)
Who: Emma H
 Set up room
Who: Tayla
Word wall
Who: Emma H
10.40am Free play as planned with children A-Frame indoor/Outdoor
11.10 Direct children to pack away
11.20am Small group/Table activities
Table 1 – Name recognition/writing
Eliza
Table 2 – Art and craft table
Who: Cherie
Table 3 – Will change depending on interests/family input
Who: Tayla
Group 4 will complete an activity on the mat
Who: Emma H
12pm Yoga or brain gym
Who: Tayla
Put beds out
Who: Eliza
Nappy change/rest nappies
Who: Eliza
12.15pm Lunch set up by children as per helper chart:
Who: Emma H
12.30pm Quiet time/Rest time
Who – Emma  H
Sit with resting/sleeping kids
Who: Eliza
Clean up after lunch
Who: Tayla
Look at the strength tree
Who: Eliza
Mop the floor
Who: Emma H
Write on curriculum
Who: Tayla
Bathroom Cleaning
Who:  Cherie
  Curriculum
Who: Cherie
Set up for lesson plans
Who: Eliza
2pm Lesson plans (Small groups)
Who: Emma H
Lesson plans (Small groups)
Who: Cherie
Lesson plans (Small groups)
Who: Tayla
2.30pm Group time
– What was the best thing about school today?
– What didn’t you like?
– How can we make it better?
Who: Eliza
Nappy change/remove rest nappies
Who: Tayla
Write on curriculum
Who: Emma H
Add new words to word wall
Who: Tayla
3pm Progressive/Afternoon Tea
Who: Tayla
Singing/Dancing/dramatic play
Who: Cherie
Curriculum
Who:  Eliza
3.30pm Refer to Helper chart – recycling, watering plants
Who: Tayla
Bags packed, shoes, hats and sunscreen on
Who: Cherie
Tidy lockers & take washing to the laundry
Who: Eliza
All parents taken to the curriculum wall and described children’s learning
Who: All staff
A-Frame – Choose again what the children want to do
Who: Eliza
4pm Outside Play
Who: Cherie
Outside play
Who: Tayla
Clean room:
Eliza
4.30pm Go inside and remaining children discuss what they want to do tomorrow
Who: Cherie
5pm Prepare the room with the children
Who: Eliza
6pm Finish

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